Overview

MPR Associates, Inc. (MPR), a thriving multi-discipline, specialty engineering services and consulting firm, is seeking a capable and motivated Office Manager/ Project Assistant for MPR’s Salt Lake City, Utah office. If you are seeking a unique, challenging, and rewarding career opportunity, MPR may be the right company for you.

Founded in 1964, MPR has a wide and growing client base in the fields of power and energy, federal services, and health and life sciences. We work throughout the United States as well as internationally. Headquartered in Alexandria, Virginia, we also have offices in East Lyme, Connecticut, Burlington, Massachusetts, and Salt Lake City, Utah. MPR makes challenging projects successful, delivering safe and reliable technical solutions across the entire project or product life-cycle to benefit our clients and society as a whole. We hire the best and brightest, which results in a high-performance culture built on trust and respect, making MPR an exceptional place to work.

Duties/Responsibilities

• Collaborating with project teams in the drafting and research for written technical deliverables (proposals and technical reports) as well as curating, reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, meeting minutes, agendas, presentations, and other deliverables. Formatting includes extensive work with advanced Word and Excel, including but not limited to styles, macros, pivot tables, etc.

• Interfacing with clients to ensure smooth progression of projects.

• Managing the day-to-day interaction with outside vendors (office supplies, shipping, building management, etc.).

• Maintaining the day-to-day office set-ups (supplies, conference rooms, equipment).

• Act as a liaison to other office personnel (branch offices, facilities, contracts, accounting, IT, HR).

• Coordinating employee morale office events.

• Supporting and coordinating activities across all levels of the organization, including monthly meetings, project coordination, and business materials.

• Assisting with the preparation of written technical deliverables (proposals, meeting minutes, and updating technical reports), as well as reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, presentations, and other deliverables.

• Archiving, managing and entering data into MPR’s in-house opportunity and project management database.

• Interfacing with MPR’s in-house electronic document management system (EDMS).

• Assisting with internal and external verbal and written communications.

• Coordinating travel and meeting schedules, as well as completing expense reports.

• Working closely with senior personnel regarding oversight of projects. This includes tracking and reviewing project status, maintaining detailed records, and formatting any project related data.

• Assisting with coordination of business development and marketing materials.

• Assisting with the compiling of current industry events for specific industry areas.

• Providing general reception coverage, greeting visitors, directing calls to the appropriate person, and responding to requests for information.

• Basic administrative functions to include: photocopying, scanning and faxing documents, shipping, and other duties as assigned.

  Experience

• College degree desired.

• Four (4) years experience in a professional services environment or similar fast-paced environment preferred.

• Experience in managing a small office preferred.

• Experience in graphic design is a plus.

• Project management/planning experience is a plus.

Qualifications

• This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

  Skills - Software

• High degree of proficiency in MS Office (Word, Excel, Power Point, Project, and Outlook).

• Experience using AutoCAD, Python, and/or SharePoint a plus.

• Basic proficiency in Visio preferred.

• Proficient in Adobe Acrobat Professional or similar PDF software preferred.

• Basic proficiency in Photoshop or similar image manipulation program.

  Skills - Personal

• Ability to work collaboratively across functional teams.

• Strong self-leadership, with the ability and motivation to identify areas where they can be of assistance and where process improvements can be made.

• Strong time management and customer service skills.

• Ability to work in a dynamic and fast-paced environment.

• Strong questioning attitude and the ability to accept that in others.

• Ability to effectively communicate (both verbally and written) in a courteous and professional manner.

• Attention to detail with a high degree of accuracy while working independently with minimum supervision.

• Demonstrated capacity to manage multiple tasks simultaneously and quickly adjust to changing priorities and deadlines.

• Outstanding organizational and interpersonal skills with the ability to interface with multiple levels of management. Consistently and proactively interact with project teams to complete necessary work.

• Ability to follow both written and verbal instructions while taking ownership of the task at hand, asking for clarification and communicating regularly.

• Flexible, motivated, resourceful, and organized in a multi-functional role.

• Motivated to expand skills and knowledge, as well as tackle new problems and take on new responsibilities.

• Solid proofreading skills.

  MPR Associates, Inc. is an equal opportunity and affirmative action employer, who participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, religion, age, disability, veteran’s status, sexual orientation, gender identity, genetic information or any other classification as required by applicable laws. MPR is a certified Virginia Values Veterans (V3) employer.

Job LocationsUS-UT-Salt Lake City

Job ID 2024-1429

Category Non-Engineer