Job Description

JOB SUMMARY

Provides administrative support functions for the Division. Performs overall administration support for the training program and provides customer service to training participants.

MINIMUM QUALIFICATIONS

Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience.

ESSENTIAL FUNCTIONS

• Provides administrative support for project team and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of actions.

• Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits.

• Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information.

• Maintains calendars and schedules.

• Acts as an administrative liaison to other County agencies and employees

• Prepares and maintains administrative documents.

• Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents.

• Coordinates all administrative aspects of classes and meetings, including registrations, logistics, and communication with participants,

• Collects, researches, analyzes, and organizes materials and information for projects and reports.

• Assists program implementation.

  KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

• Business English and mathematics

• Advanced word processing and spreadsheet software applications

• Record and report preparation, maintenance, archiving, and filing

• Professional telephone and customer service etiquette

• Filing methods and techniques

Skills and Abilities to:

• Follow verbal and written procedures and instructions

• Communicate effectively both verbally and in writing

• Organize workloads and prioritize tasks to adhere to deadlines

• Work independently under minimal supervision

• Develop, implement, and maintain filing and recordkeeping systems

• Interpret and apply policies and procedures

• Operate standard office equipment

• Flexibility with assignments, environments, and co-workers

• Professionally represent organization both externally and internally.

• Manage several projects simultaneously

  TEMPORARY POSITIONS:

  An "At Will", FLSA non-exempt employee who is not eligible for County benefits and who must work an average of 29 hours or less per week or an average of 129 hours or less per month.

• Must work an average of 29 hours or less per week or an average of 129 hours or less per month.

• Are not eligible for County benefits except as otherwise provided for by policy.

• Are not considered merit employees.

  Are "at will" employees who may be terminated for any reason, without notice, and without a pre-termination hearing.

Job LocationsUS-UT-SALT LAKE CITY

Requisition ID2024-37318

of Openings1

Requisition Post Information* : Posted Date1 week ago(9/9/2024 6:43 PM)

SLCO Department (Portal Searching)Human Resources

Location : LocationUS-UT-SALT LAKE CITY

Location : Address2001 S STATE ST

Location : Postal Code84190-3150

Position Type (Portal Searching)Temporary Part-Time

Requisition Post Information* : Post End Date9/17/2024

Grade001

Posted Min$18.37/Hr.

Posted Max$25.00/Hr.