Job Information
University of Utah Coordinator, Administrative Program - Cardiovascular Medicine in Salt Lake City, Utah
Details
Open Date 08/08/2024
Requisition Number PRN39490B
Job Title Coordinator, Administrative Program
Working Title Coordinator, Administrative Program - Cardiovascular Medicine
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday, 6:45 AM -3:45 PM
Hybrid schedule
VP Area U of U Health - Academics
Department 00226 - Cardiology
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 31600 to 58400
Close Date
Open Until Filled No
Job Summary
We seek an organized, positive contributor to join our team of administrative professionals to help oversee and coordinate Cardiovascular Medicine Subspecialty Fellowship Programs.
Responsibilities
Oversee specific components of daily program operations and program activities, which may include trainee schedules, evaluations, assignments, leave requests, work hours reporting, RQI tracking, recruiting, orientation, social events, etc.
Coordinate and track fellow conferences.
Compile and organize confidential data for filing and archiving.
Help maintain the policies and procedures for the fellowship programs and write new policies.
Provide administrative support for program leadership.
Assist with trainee recruiting, which may include interview scheduling. Communicate interview schedules with faculty members. After recruiting season, assist with collecting and processing new hire forms.
Purchase program materials within a stated budget and maintain related documentation.
Prepare letters of recommendation, verification of training, and loan deferment forms, as well as prepare forms for semi-annual house staff reviews and end-of-fellowship letters.
Assists with the implementation of department and University policies and procedures.
Additional support-related duties as needed and assigned.
Problem-Solving
This position provides independent coordination and decision-making for all activities of a specified program. The program outcome often affects the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent, who will refer to the manager for issues outside of program policy and procedure guidelines.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Demonstrated knowledge of Graduate Medical Education and familiarity with ACGME requirements.
Moderate to advanced computer skills, including proficiency with Microsoft Word, Excel, and Outlook, are strongly preferred. The ability to learn new computer programs quickly is also preferred.
Punctual, professional, reliable, and willing to learn and take on responsibility in a fast-paced environment.
Superior organizational skills and the ability to work independently and pay close attention to detail desired.
Excellent communication and interpersonal skills, including written and verbal, and demonstrated ability in critical thinking and diplomatically handling problems of a sensitive and/or confidential nature.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
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