Details

Open Date 09/05/2024

Requisition Number PRN39770B

Job Title Admissions Counselor

Working Title Admissions & Recruiting Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday, occasional nights and weekends as needed to support recruiting events.

This job is considered ‘essential,’ requiring the employee to work on campus, in person.

VP Area Academic Affairs

Department 00033 - Executive Education

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 48,000 to 55,000

Close Date 10/18/2024

Open Until Filled No

Job Summary

The David Eccles School of Business is seeking a dynamic and energetic Admissions & Recruiting Coordinator to support and enhance our Specialized Master’s Programs, including:

• Master of Accounting

• Master of Business Creation

• Master of Healthcare Administration

• Master of Real Estate Development

• Master of Science in Business Analytics

• Master of Science in Cybersecurity Management

• Master of Science in Finance

• Master of Science in Information Systems

In this role, you will drive recruitment efforts, manage admissions processes, and provide administrative support. You will cultivate relationships with prospective students, organize events, and ensure a seamless application experience. The ideal candidate will demonstrate exceptional communication and project management skills, a commitment to high-quality service, and strong organizational abilities. A passion for excellence and relationship-building are crucial for success in this role.

Responsibilities

Recruiting Responsibilities:

• Prospective Student Outreach: Engage with prospective students (domestic and global) through various communication channels (phone, Zoom, in-person, email) to build relationships and generate interest in the programs.

• Lead Management: Gather, track, and manage leads from events and outreach efforts using Salesforce. Maintain and update lead lists to drive application submissions.

• One-on-One Engagement: Conduct personalized meetings with prospective students to discuss their educational goals, review application materials, and provide tailored guidance.

• Application Follow-Up: Contact prospective students who have started applications to encourage completion and offer ongoing support throughout the application process.

• Event Coordination: Plan, organize, and participate in events such as graduate fairs, information sessions, on-campus Preview Days, and webinars. Handle all logistical aspects, including venue booking, catering, and follow-up.

• Innovative Event Development: Create and introduce new event concepts to increase program visibility and attract prospective students.

• Partnership Development: Collaborate with other higher education institutions and employer partners to organize and host informational events and expand recruiting opportunities.

Admissions Responsibilities:

• Application Coordination & Review: Oversee the entire application process, ensuring the accuracy and completeness of all submitted materials. Collaborate with the team to evaluate applications, participate in the Admissions Committee, and identify qualified candidates.

• Personalized Counseling: Provide one-on-one guidance to prospective students, helping them navigate the admissions process and understand program details.

• Onboarding Support: Work closely with the Student Affairs team to facilitate a smooth onboarding process for new students.

• Graduate Admissions Collaboration: Work with the Office of Graduate Admissions to resolve application issues, assist with international student visas, and ensure a seamless admissions process.

• Scholarship Management: Identify and award scholarships to eligible candidates, ensuring a fair and transparent selection process.

• Data Integrity: Maintain accurate records in Salesforce, perform regular data clean-up, and ensure data accuracy for historical reference.

• Team Support: Provide additional support as needed to support the admissions and onboarding processes.

Note: This job description does not comprehensively list all the required duties, responsibilities, and qualifications. Additional responsibilities may be assigned to support program needs.

Work Environment and Level of Frequency typically required

• Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

• Nearly Continuously: Sitting, hearing, listening, talking.

• Often: Repetitive hand motion (such as typing), walking.

• Seldom: Bending, reaching overhead, Lifting – up to 25 pounds.

Minimum Qualifications

Requires a bachelor’s degree and 2-4 years’ related experience, or equivalency (one year of education can be substituted for two years of related work experience).

Preferences

• Education and Experience: Bachelor’s degree with 1-2 years of experience in sales, customer service, or similar roles requiring strong relationship-building skills in a fast-paced environment.

• Communication Skills: Exceptional written and verbal communication abilities, with a proven track record of delivering compelling presentations and engaging effectively across various channels.

• Work Ethic and Time Management: Strong competitive drive and work ethic, with excellent time management skills to handle multiple tasks effectively in a fast-paced environment.

• Attention to Detail: Ability to maintain high accuracy, ensuring data integrity and meticulous documentation.

• Independent Decision-Making: Proven ability to work autonomously and make sound decisions. A history of successful problem-solving and innovative resource management is essential.

• Organizational Skills: Demonstrated organizational abilities with a history of effective workload prioritization and understanding of complex processes and policies.

• Technical Proficiency: Proficiency in Microsoft (Excel, Word, PowerPoint) and experience with CRM systems is preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.