Details

Open Date 08/30/2024

Requisition Number PRN15201N

Job Title Coordinator, Administrative Program

Working Title Administrative Assistant

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 20

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

• TBD

Is this a work study job? No

VP Area Academic Affairs

Department 00043 - Management Department

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $25/hour

Close Date

Job Summary

The David Eccles School of Business at the University of Utah has an opening for one full-time administrative program coordinator who will be supporting both the Department of Management and the Department of Marketing. This position will benefit from a self-starter who learns new processes quickly and can multi-task to meet a variety of deadlines. Experience with campus processes is a plus. A successful candidate supports an inclusive, transparent and supportive work environment while displaying a positive attitude.

We foster an environment where every individual feels valued, respected, and empowered to contribute to their fullest potential. We strive to cultivate an atmosphere of belonging where all are embraced and we truly thrive together.

Responsibilities

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

1. Assist with the establishing and maintaining department budgets.

2. Process and reconcile accounts for departmental purchases, employee travel and reimbursement

3. Manage human resource and payroll processes

4. Support faculty in their Retention, Promotion, Tenure ( RPT ) process

5. Assist with scheduling of academic classes offered within the department

6. Coordinate updates for the department website and catalog information

7. Coordinate all visits, meetings and conferences for the department

8. Advise faculty, staff and students on department, college and university policies and procedures. 9. Assists with department projects and support as needed

9. Basic office duties such as preparing correspondence, ordering supplies, processing mail, etc.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.