Details

Open Date 10/01/2024

Requisition Number PRN39993B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

weekends

VP Area U of U Health - Academics

Department 00260 - Division of General Surgery

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 15.19 to 28.08

Close Date 01/01/2025

Open Until Filled No

Job Summary

Oversees and coordinates a variety of division academic and resident/fellowship programs, which may include budgeting and/or complex program or record keeping responsibilities under the direction of the division chief, or administrator.

This position has a great possibility for growth in the department.

This position will telecommute and will only need to come into the office when necessary.

Responsibilities

General Surgery Residency Program (0.5 FTE )

• Manage and maintain all resident travel and reimbursements

• Entering and maintaining the resident call schedule in Smartweb

• Manage and maintain resident Professional Development Accounts

• Maintaining and coordinating the didactic education schedule

• Help with proctoring and running resident interviews, ABSITE and mock orals

• Maintaining and monitoring of EPAs (Entrustable Professional Activities) dashboard

• Proctoring FES (Fundamentals of Endoscopic Surgery) and FLS (Fundamentals of Laparoscopic Surgery)

• Loading data into EQIP (Education Quality Improvement Program)

• Manage and maintain call money for residents

• Setup resident Opt Out Wellness Check In appointments

• Help with yearly events (New intern orientation, New intern BBQ , Chief breakfast, Chief dinner)

General Surgery Division (0.5 FTE )

• Grand Rounds Coordinator

• Manage and maintain yearly academic meeting calendar

• Coordinate with speakers, gathering information (Professional Title, Topic, CV)

• Coordinate visiting speaker travel arrangements (Flight, Hotel, Dinner/Lunch, 1:1 Meetings), reimbursement, honorarium

• Record and upload meetings to website

• Manage and maintain email distribution list

• Send meeting invites, flyer announcements

• Work with CME

• Order breakfast for meetings

• Coordinate with IT auditorium support

• Assist with Fellowship Programs

• Miscellaneous Tasks

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.