Assists the Department Chair in providing administrative support to the department. Responsibilities include greeting department visitors and answering inquiries by phone, email, text message, and Microsoft Teams; assists students with enrollment and responding to their concerns and questions; manages the schedule of the Department Chair, including coordinating and scheduling meetings; facilitates department meetings and transcribes and distributes meeting minutes; generates teaching contracts and faculty load sheets; manages time sheets for part-time faculty and enters payroll; assists in maintaining the department budget; performs data entry and record-keeping; completes hiring paperwork and process and welcomes new hires; receives and reports information interdepartmentally; collaborates on class schedules; assists in tenure processes; manages inventory, places orders, and restocks supplies; communicates on behalf of the department or Department Chair; prepares reports; collects and archives gradebooks and syllabi; maintains the department website, and other duties as assigned.

Essential Responsibilities and Duties Provide direct support to the Department Chair through administrative and clerical work including but not limited to managing the Chair's schedule, filing reports, submitting paperwork, and keeping track of deadlines and important dates. Act as a communications hub for the department, which includes receiving and disseminating information to faculty. Write and edit quality finished memoranda, correspondences, reports, graphs, and data sheets using word processing and spreadsheet software.

Maintain records and archives for the department. Build and maintain collegial relationships with members of other departments and offices and work collaboratively with them on behalf of the department. Place orders on behalf of faculty members, including books and supplies. Manage inventory and office supplies, restocking as necessary. Assist with class scheduling each semester. Assist with faculty tenure processes. Pay department invoices and keep records of expenditures. Prepare budget reports. Assist with the Informed Budgeting Process.

Serve as the initial point of contact for students and visitors and assist them in a friendly, helpful, professional manner. Be knowledgeable about courses offered by the department and offer information to students and prospective students. Conform to FERPA laws concerning student rights to privacy. Assist faculty with absences and open locked classrooms when needed. Organize department meetings, including scheduling, sending notifications, reserving rooms, and ordering catering when necessary. Transcribe, archive, and send meeting minutes. Process hiring and separation paperwork. Generate teaching contracts and faculty load sheets. May supervise work study, campus interns, or part-time employees. Other duties as assigned.

- - Manage general office affairs including communications. - Responsible for calendaring/scheduling meetings and appointments for Department Chair. - Coordinate inter-office and interdepartmental communications. - Disseminate general information to faculty and students. - Perform functions to compile, write and edit quality finished memoranda, correspondences, emails, reports. etc., using word processing and spreadsheet software. - Operate electronic mail and electronic filing systems, screen calls, record messages, enter data, perform research and analyze functions, prepare and write reports/graphs, re ceive and distribute mail, and compose business correspondence. - Prepare support materials, brochures and pamphlets. - Maintain frequent college-wide, consortium-wide and community contacts. - Assist with purchasing and travel arrangements for Department Chair, full-time faculty, and others as deemed necessary. - May assist Department Chai with faculty processes including tenure, rank advancement, sabbatical leave, curriculum, student evaluations, etc. - May supervise work study, campus interns, or part-time employees. - Maintain and archive department records and files. - Develop and maintain files, records and data for department inventory systems, mailing lists, travel, in both hard and electronic formats. - Process hiring and separation paperwork/adjunct contracts. - May input payroll/leave time into college system. - Collaborate on class schedules and staffing. - Assist with managing all aspects of budget and expenditures. - Process fiscal and budgetary documents that may include department requisitions, inventories, personnel and employment records, office supplies and budget reconciliation. - Manage office budget to include ordering and inventorying office supplies and equipment. - Assist with grassroots budget process.

• Take minutes, process and distribute minutes from various committees and department meetings.
• Other duties as assigned.