POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.

• Maintain inventory of office supplies and property staff directory

• Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors

• Assist with preparing and administering service agreements

• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents

• Responsible for accounts payable, accounts receivable and reporting

• Maintain property files in Box/Compass/etc.

• Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects

• Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.

• Occasionally assist Property Manager with AR collections

• Obtain and track expired Tenant COI’s

• Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner

• Compiling and reviewing Tenant Billings and other miscellaneous charges

• Provide management team with aged delinquency reports and send delinquency letters

• Additional miscellaneous items as requested by Management

  POSITION REQUIREMENTS

• Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred

• Previous exposure to commercial property management

• Experience with MRI and Yardi software preferred

• Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases

• Possess professional demeanor and excellent interpersonal and customer service skills

• Have access to reliable transportation and maintain a valid driver's license

• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook

• Excellent communication skills, both verbal and written

• Ability to work independently

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