Description

We are offering a contract employment opportunity for an Administrative Coordinator in the Education - University industry, located in Saint Paul, Minnesota. This role is primarily focused on providing exceptional administrative support, event management, and supervision duties.

Responsibilities:

• Deliver superior customer service through various channels such as emails, phone calls, and face-to-face interactions

• Handle the coordination of event reservations across all campus locations, ensuring the correct allocation of resources

• Collaborate with event hosts to identify and cater to their needs for successful events

• Uphold a thorough understanding of building procedures, policies, and amenities to guide ambassadors and event clients

• Participate and contribute to staff meetings and trainings

• Support detail oriented staff and Student Event Managers with operational tasks and projects

• Oversee events to guarantee their smooth execution, providing necessary assistance to event hosts

• Address and resolve any issues arising before or during events

• Interact professionally with service providers and guests, maintaining a positive attitude

• Communicate effectively with supervisors/managers regarding any problems at events

• Act as a leader and mentor for the Event Ambassador staff, guiding them when needed

• Collaborate with the other student Event Manager(s) and detail oriented staff, completing high-level work tasks delegated

• Organize weekly meeting agendas with detail oriented staff and lead biweekly all staff meetings

• Monitor the performance of the Event Ambassador staff to ensure they are meeting job expectations

• Assist with the staff scheduling process.

Requirements • Candidate must possess at least a Bachelor's Degree in Business Administration or a related field.

• Prior experience in an administrative role, preferably within an educational institution, is highly desirable.

• Proficiency in using Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

• Exceptional organizational skills and attention to detail are crucial to manage multiple tasks and meet deadlines.

• Excellent interpersonal and communication skills are required to liaise effectively with various stakeholders, including students, faculty, and external partners.

• Strong problem-solving skills, initiative, and the ability to work independently are essential to navigate and resolve administrative issues effectively.

• Familiarity with university systems and processes is an added advantage.

• Experience in event coordination is necessary as the role involves organizing and overseeing various academic and administrative events.

• Ability to handle confidential matters with discretion to maintain the integrity of the university's administrative processes.

• Capacity to work under pressure and adapt to changes in work schedules or tasks.

• Willingness to learn and grow within the role, keeping up-to-date with advancements in administrative processes and technology.

• Ability to work collaboratively in a team-oriented environment, contributing positively to the overall objectives of the administrative department. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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