POSITION TITLE: Administrative Assistant DEPARTMENT: Auto Shop SALARY: DOQ POSTING DATES: Until Filled Position Summary: Provides administrative and office support activities to the Auto shop manager, Duties include general clerical, receptionist, and project-based work. Major Duties and Responsibilities: The list that follows is not intended to be comprehensive: it is intended to provide a representative summary of the major duties and responsibilities. Employee will be required to follow any other job-related instructions and to perform any other duties requested by his or her supervisor. Composes and prepares memos, letters, meeting minutes, and other correspondence. Answers and screens incoming telephone calls aiding incoming callers and/or transfers to appropriate person. Meet and greet clients and visitors. Establish, maintain, and revise hard copy and electronic departmental filing system. Assists in planning a conducting departmental meeting. Receives and date stamps incoming mail. Receives and forwards incoming work orders, purchase requisitions, contracts, personnel documents, and other items for Auto shop managers review and approval. Assists manager in preparing Payroll Change Notices and Corrective Action Notices for departmental employees. Responsible for follow through and distribution where necessary. Responsible for maintaining an attendance point system log for departmental employees. Submits purchase requisitions for payment of contract renewals, maintenance agreements, supply purchases, etc. Tracks and schedules auto shop appointments. Assists manager with departmental budgets, policy and procedures, and other various departmental reports. Maintains inventory list of maintenance equipment and supplies. Other duties as may be assigned. EDUCATION, EXPERIENCE, AND CERTIFICATIONS: High School diploma required. Two-year degree in Office Manager or Secretary Certificate preferred. One to three years of clerical experience. Must be able to pass background investigation. KNOWLEDGE AND SKILLS: Basic reading, writing and math skills required. Strong communication skills. Proficient in database management, word processing and spreadsheet applications. Must be flexible and have well-developed interpersonal skills. ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS: Majority of work is performed in an office environment. May be subject to repetitive motion such as typing, data entry and vision to monitor. May be exposed to second-hand smoke. This is a full-time, non-exempt position with full benefits. Native American preference applies