Description We are offering a short term contract employment opportunity for an Executive Assistant in St Louis, Missouri. The role is within a non-profit industry where the Executive Assistant will provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

• Ensure meticulous attention to detail in processing grants paperwork, maintaining compliance with organizational guidelines and deadlines.

• Manage executive's emails, including drafting correspondence, prioritizing messages based on urgency and importance, and providing timely follow-up.

• Handle incoming calls professionally, screening and directing inquiries as appropriate.

• Coordinate complex travel itineraries for the director and other parties, including flights, accommodations, and ground transportation.

• Liaise with vendors to coordinate catering for meetings, events, and executive functions, accommodating dietary restrictions/preferences.

• Maintain an organized filing system for documents, contracts, and other important records, both physical and digital.

• Assist with calendar management, scheduling appointments, meetings, and conferences, and proactively anticipating conflicts or scheduling constraints.

• Prepare meeting agendas, materials, and presentations, and take accurate notes during meetings as needed. Requirements • Proficiency in Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook

• Familiarity with CRM software

• Experience with Concur for expense management

• Knowledge of "About Time" tool for time tracking and project management

• Ability to manage calendars and schedule meetings effectively

• Experience in handling correspondence and communicating with executives at the C-Suite level

• Strong documentation skills and ability to take detailed meeting notes

• Ability to maintain a high level of confidentiality and discretion.

• Excellent organizational skills and ability to multitask

• Strong written and verbal communication skills

• Ability to work independently and as part of a team.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .