ACCOUNT CLERK II / HIGHWAY DEPARTMENT

JOB DESCRIPTION:The purpose of this position is to maintain the records and accounts for the Construction, and Design Divisions of the Highway Department, and answer and direct telephone calls as appropriate. This position acts under the supervision of the Administrative Assistant Senior.

Prepares accounts payable and receivable, invoices, purchase orders, and expenditure reports, including entering data into the computer for Construction, Design, and Maintenance divisions of the Highway Department.

Prepares and prints accounting reports.

Reconciles, prints, and distributes monthly budget reports.

Verifies employee time cards and prepares payroll records for the Construction Division along with preparing the vehicle usage.

Creates, files, maintains parcel records , and records Deeds and Easements.

Maintains accounts for parcels related to all ongoing road projects.

Requests funds for land parcels purchased. acquisition. Assists the Right-of-Way Specialist with Special Agreement documents.

Assemble Parcel files for MoDOT Review and Approval.

Request Travel Authorization, request payment, and register Highway employees for Seminars.

Assists Right-of-Way Specialist as needed also assists other staff members with assignments as needed, including filing, processing mail, copying, data entry, and employee training.

Processes and organizes a wide variety of miscellaneous files relevant to the Highway Departments Construction, and Design Divisions.

Acts as backup for department receptionist and answers and directs incoming telephone calls as appropriate.

Prepares files and work orders as necessary.

Prepares, orders, and distributes uniform and boot orders for Construction division of the Highway Department.

Other duties as assigned.