This position is with Rizzetta & Company, Inc. who is an affiliate of FirstService Residential Florida, Inc. Â

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The Administrative Assistant I is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.

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Essential Functions

• Transcribe monthly meeting minutes.
• Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
• Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.
• Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
• Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.
• Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).
• Manage digital district files (set up new ones, maintain existing ones).
• Interact and assist clients and District staff with administrative needs.
• Non-essential duties include other job-related duties as assigned.

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Education Required Â

• High School diploma or GED.

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Experience

• Required minimum of two (2) years office work experience. Preferred - property management experience preferred. Job Knowledge
• Knowledge and application of Microsoft Word, Outlook and Excel is required.
• Knowledge of Community Development Districts desired. Job Skills
• Ability to work independently in a fast-paced environment.
• Ability to coordinate/manage multiple projects at the same time.
• Ability to interact and communicate effectively with colleagues and clients at all professional levels.
• Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.
• Demonstrates a commitment to the company’s philosophy of high quality, professionalism, and organizational culture.

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Work Environment

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Professional office environment.

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Physical Demands

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Physical demands are essentially those of sedentary work.

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Salary: $20.00 to $21.75

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EEO Statement

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Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.”

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Disclaimer

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This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

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