Summary The incumbent is responsible for directing, supervising and administering the Inpatient and Specialty Care Service administrative employees and duties. Responsibilities Major duties include but is not limited to: Develops the needs for and maintains an awareness of available resources and makes recommendations to Medical Center management regarding needs, distribution or redistribution of resources Administers budget for several fund control points Serves as the budget and financial advisor for the Associate Chief Nurse Executive and staff Develops, formulates and provides essential data for annual budget forecast for submission to the Associate Medical Center Director Serves as a liaison between Regional Counsel's office and local servicing finance offices in maintaining and reconciling budget allocations Reviews fund requests from Clinical Service staff for adequacy, completeness and conformance with procedural and technical requirements Develops both long and short range policies and plans for the organization by coordinating the medical administrative needs of the organization Participates in the organization's planning process, reviews and analyzes budgetary and fiscal data Monitors expenditures and forecasts changes that require reprogramming of funds Reviews financial reports to assure accuracy and compliance Prepares and assemble charts, data, reports, narrative and statistical materials that are provided for justification for the budget Develops, evaluates and modifies organizational structure and systems to achieve program goals Participates in the analysis and interpretation of workload and other data used in resource planning Supervises a group of administrative clerical work Provides administrative and technical supervision necessary for accomplishing the work of the unit Provides daily operations of specialty clinics Lead in administering programs concerning matters such as equal opportunity, merit promotion, labor management relations and position management Administers space and equipment programs Assists and informs the Tetrad on administrative policies, resources utilization and work load projections within the Clinical Service programs Prepares and/or assists in the initiation or revision of administrative policies Responsible for personnel management functions including recruitment, classification, staffing, employee relations, the performance appraisal process, employee awards, pay/leave administration, training, travel EEO programs, workman's compensation and performing necessary research related to human resources management issues. Discusses, investigates and responds to the employee grievances and dissatisfactions in order to resolve conflicts Represents management at labor management meetings, provides information and resolves conflicts and/or problems that may arise and assures management officials are familiar with the negotiated agreement Meets and negotiates with with union officials to assure smooth conduct of labor relations issues Provides for full administration of reporting, evaluation and fee requirements associated with the Accreditation of the organization Follows established procedures to meet the accreditation standards Initiates development, monitoring and reporting on internal controls to eliminate or reduce the possibility of fraud, waste and abuse Administers internal review, quality control and productivity initiatives for the organization Develops short and long range goals and coordinates the quality assurance plan for the organization Generates required reports as requested Performs other related duties as assigned Preferred experience: 6 months' or more of MSS experience Experience in leading a small group of peers Work Schedule: Monday - Friday, 7:30 am to 4:00 pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD06704-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 12/13/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Use of range of software and data sources to administer support for programs and actions; Prepares proposals, responses to actions and correspondence to external customers that support internal customers; Provide administrative support the Deputy Associate Director and Patient Care Services; serves as budge and financial advisor; develops long and short-range policies and plans, coordinating the medical administration needs of the organization; participates in the planning process, reviews and analyzes budgetary and fiscal data; administer the internal review, quality and productivity programs for the organization. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years (36 Semester Hours) of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Transcript Required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and graduate level education beyond 1 full year (18 semester hours). Transcript Required. You will be rated on the following Competencies for this position: Computer Skills Interpersonal Effectiveness Manages and Organizes Information Self Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.