LMR Technical Group (LMR) is seeking a Budget Analyst.

Location: Rockville, MD. Teleworking eligible.

Job Description:

The Budget Analyst is located in the Office of Strategic Coordination, Office Management Team. Responsibilities include managing and maintaining the administrative and research, management, and support budget ($19M) for the Office of Strategic Coordination (OSC), with a focus on planning, analyzing, and evaluating the effectiveness of OSC programs to include budget development and tracking, tracking contract expenses, conference approvals, managing contract/ tasks, purchasing property management and administrative data calls.

Duties and Responsibilities:

Performs routine budget execution functions for assigned budget area and monitors, reviews and reconciles information relating to commitments, obligations, expenditures and reimbursable orders.

• Work with staff on the planning, developing, formulating, preparing, executing and/or monitoring for budgets of the Institute.
• Identify potential issues and discuss with staff.
• Work with staff on the development of annual work plans and schedules for the execution of approved budgets.
• Work with Budget Program Analyst to manage central expenses.
• Work with staff on the executing and/or monitoring for budgets of the divisions and programs of the Institute.
• Provide assistance with budgetary and financial management services.
• Monitor, review, and reconcile information relating to commitments, obligations, expenditures and reimbursable orders.
• Work with staff on budget preparation and administration.
• Provide assistance with budgetary and financial management services.

Reviews obligating documents in accounting system for accuracy and prepares reports.

• Monitor and analyze funding plans and organization spending projections; prepare justifications as required.
• Obtain, organize and maintain necessary documentation requiring signatures.
• Conduct review of obligating documents in accounting systems.
• Document and manage business partner agreements through Excel-based logs.
• Develop contract documents for IT and services projects.
• Assist in processing inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels.
• Initiate procurement requests in POTS based on available funding; reconcile Self Service Store purchases for branch budget.
• Process inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels.
• Document and analyze data changes and update systems appropriately.
• Perform detailed budget analysis on various budget categories and information submitted by the divisions and programs of the Institute.
• Prepare budget charts, graphs and tables using Excel and PowerPoint for use by budget office staff.
• Update various spreadsheets pertaining to procurement, budgets, awards and extramural grant awards.
• Complete monthly budget execution for branch including both operating and personnel services.
• Develop both monthly and yearly projections of salaries, benefits and operating costs for branch budget.
• Create and analyze statistical data spreadsheets on a quarterly basis for use in performance evaluations for the branch staff.
• Create, maintain and monitor various databases; provide reports on information stored in databases.
• Perform detailed budget analysis on various budget information.
• Prepare budget charts, graphs and tables using Excel and PowerPoint for use by internal and external NIH requestors.

Performs analysis of financial and accounting records to determine financial resources and budget allocations.

• Assist with all phases of the budget process to include formulation, monitoring, presentation and execution.
• Conduct management reviews or audits of financial data and reports and provide appropriate summary conclusions; pro ide recommendations for corrective action if necessary.
• Propose enhancements and improvements in budget processes and procedures by evaluating and assessing current methods.
• Analyze data and produce financial reports to be used by staff in determining financial resources and budget allocations.
• Prepare, analyze and track budget and financial reports.
• Perform specialized duties for agency and IC agreements, gifts funds and requests for use of appropriated funds.
• Work with Budget Program Analyst to develop long range strategic plans to maximize financial, workforce, space, facility, clinical, animal and related resources.
• Provide guidance to leadership on current year financial expenditures and budget execution decisions and updates.
• Notify senior analysts of issues regarding budgetary concerns such as deviation from policy or special exceptions.
• Work with staff to prepare for budget meetings; coordinate with budget officer and staff.
• Keep current on budget and NIH policies and procedures and keep updated reference materials to provide staff with changes.
• Work with budget analysts in preparing the annual briefing and budget materials which serve as a resource for the budget office and scientific staff.
• Work with staff to prepare for budget meetings; coordinate with budget officers and staff.

Reviews expenditures and monitors budget status and develops detailed budget reports.

• Perform a broad range of data analytics for Budget Program Analyst so that the Institute can make data informed decisions on resources; identify trends, gaps and potential cost savings.
• Monitor and analyze funding plans and organization spending projections.
• Work with budget analysts in preparing the end of year reporting.
• Work with staff to gather and print information for budget spreadsheets.
• Reconcile contract invoices and create projections based upon historical data.
• Research and query data in order to prepare the annual briefing and budget materials which serve as a resource for the budget office and scientific staff.
• Provide budgetary and financial management services.

Maintains and updates databases, monitors and verifies accuracy of data, and identifies errors and performs corrections.

• Prepare budget charts, graphs and tables for use by internal and external NIH requestors.
• Monitor and verify accuracy of data; identify errors and perform corrections.
• Update budget system with allocations and expenditures. Identify errors and make corrections.
• Maintain and update databases; monitor and verify accuracy of data; identify errors and make corrections.
• Reconcile all budget formulation files, spreadsheets, and internal reports.
• Track all expenditures and transfers against the budget throughout the fiscal year.

Develops fiscal spreadsheets for tracking budgets and provides summaries for evaluation of spending patterns.

Update spreadsheets pertaining to procurement, budgets and awards.

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