General Description:

The Staff Accountant is responsible to assist the Finance team, in an accurate and timely manner, with the maintenance of fixed assets, month-end closing process, monthly bank reporting, sales tax reporting, budgeting, audit coordination, and backing up other positions as needed.

Essential Duties and Responsibilities:

• Fixed Assets

• Maintain the fixed asset and depreciation software

• Monitor compliance with capital expenditure policy

• Review and update leased vehicle listing

• Sales Tax

• Prepare and file sales tax returns in multiple states

• Ensure compliance with regulations in multiple states

• Accounting & Financial Reporting

• Assist with various duties associated with month-end close including monthly reconciliations

• Prepare general ledger account analyses and other financial analyses

• Assist with general ledger maintenance

• Assist with internal financial statement preparation

• Preparation and/or review of ad hoc reporting requests

• Contracts

• Maintain contract files and listings

• Banking

• Pull down monthly credit card statements and prepare for AP

• Review of quarterly covenant calculations

• Review of borrowing base certificates

• Insurance

• Prepare annual renewal information, and other insurance applications, as needed

• Oversight of the COI process and requests

• Review monthly loss ratio reporting for General and Workers Compensation insurance

• Budget

• Assist in the creation of annual budget and any applicable forecast revisions

• Prepare and review monthly actual vs. budget reporting

• Audit coordination assistance

• Financial statement audit

• Bank audit

• Insurance

• IRS/State, as necessary

• A/P – Back-up

• Establish policies on payment terms, including discounts taken

• Ensure company policies are compliant with regulations, including 1099 reporting and Unclaimed Property

• Review of cash disbursements, including check signing and wire payments

• Participate in special projects and other duties as assigned.

Qualifications and Requirements:

• Bachelor’s degree in Accounting, Finance, or Business, is preferred.

• Two to five years’ experience in an accounting/finance position

• Must be highly proficient in Microsoft Excel, and be able to logically and efficiently set up, review and troubleshoot spreadsheets, either for use in performing essential job duties or for use by others.

• Ability to learn and effectively utilize other software applications quickly and efficiently.

• Must have strong attention to detail.

• Knowledge of Microsoft Office, including Outlook and Word.

• Excellent organizational and time management skills.

• Ability to identify, research, and resolve issues and make recommendations to improve processes.

• Excellent customer service skills to provide vendor support.

• Ability to work in a team environment and foster teamwork across the finance department

Physical Demands:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of the job in a fast-paced environment.

• Ability to occasionally lift and/or move up to 10 pounds.

• Ability to type on a computer for entire work shift.

• Ability to sit or remain sedentary for entire work shift.

• Ability to talk and listen on the phone, or in person, for entire work shift

Reasonable accommodations may be made to the extent required under applicable law to enable individuals with disabilities to perform the essential functions of this position.