9363BR

Position Title:

Senior Staff Assistant

Organization:

GCCIS - Graduate Studies & Research

Job Responsibilities:

The senior staff assistant's responsibilities include managing departmental communications such as website updates and drafting the annual report, recruitment, and collaboration. They also assist in event and meeting planning, maintaining student records, and providing other administrative support.

Responsibilities:

• Maintain academic records including downloading student application materials, update worksheets and publication lists, monitor student progress to various milestones. Draft student letters as needed.

• Assist with PhD degree certification process

• Assist with academic operations such as course registration, leading enrollment in research credits for full-time status, managing transfer credit, reviewing and revising Commencement Book

• Prepare paperwork for student proposal and dissertation defense, provide logistical support for presentation

• Assist with the planning and management of all department events and meetings including room reservations and recording meeting minutes

• Support events including graduation and PhD Hooding Ceremony and department reception

Manage the content on the PhD program's web pages and act as the point of contact

• Create, design, and edit annual report on department activities & accomplishments

• Organize and support visits and tours for external visitors and prospective students

• Serve as the department liaison to the International Student Services Office and the Office of Career Services and Cooperative Education

Other duties as assigned

FLSA Category:

Non-exempt

Requisition Number:

9363BR

College/Division:

Golisano College of Computing & Info Sciences

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

Associates or Equivalent Experience

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

114H

Required Qualifications:

Education/Experience:

• Associate's degree or equivalent experience

• At least 2 years of related administrative/office experience.

Skills:

• Ability to manage multiple projects simultaneously

• Excellent customer service skills

• Strong verbal and written communication skills

• Proficiency in Microsoft Office Suite

• Experience or ability to learn design skills

Preferred Qualifications:

Experience with PeopleSoft and Oracle or Workday

Familiarity with graduate education an/or research environments

Department/College Description:

The College:

The Golisano College of Computing and Information Sciences prepares students to improve lives and change the world through computing; GCCIS is home to the departments of Computer Science, Software Engineering, Cybersecurity, School of Information, and the School of Interactive Games and Media. The college's PhD program in Computer and Information Sciences is ranked 56th by CSRankings.org. The college has over 140 full‐time faculty, 3,900 undergraduate students, and 1,100 graduate students. RIT is interdisciplinary research hub, with research groups and communities encompassing a range of domain areas, including the Global Cybersecurity Institute (https://rit.edu/cybersecurity) (https://trm.brassring.com/Requisition/(https:/rit.edu/cybersecurity),) the Center for Human‐Aware Artificial Intelligence ( https://rit.edu/chai ), RIT’s Personalized Healthcare Technology initiative ( https://www.rit.edu/pht180/ ), the Center for Accessibility and Inclusion

Research ( https://cair.rit.edu ), the Center for Advancing STEM Teaching, Learning and Evaluation ( https://rit.edu/castle/ ), the Media Arts Games Interaction Creativity (MAGIC) Center ( https://magic.rit.edu ), the Center for Computational Relativity and Gravitation ( https://ccrg.rit.edu/ ), the Golisano Institute for Sustainability ( https://rit.edu/sustainabilityinstitute/ ).

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Hybrid — Remote/On-campus

Job Summary:

Reporting to the Senior Staff Specialist, the Senior Staff Assistant provides operational support for the PhD program in the College of Computing & Information Sciences.

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

25