9480BR

Position Title:

Associate Director, Budget and Registration

Organization:

K-12 University Center

Job Responsibilities:

Job Responsibilities:

• Mitigate risk by developing, implementing, and overseeing finance and data processes and practices for the Office of Pre-College Programs that ensure compliance with university and funder policies and align with K-12 University Center goals.

• Oversee all fiscal operations for the Office of Pre-College Programs portfolio, managing all accounts. Provide strategic planning, forecasting and analysis to ensure financial stability and alignment with the office’s grant and revenue requirements. Provide oversight to purchasing, journal entries, hiring, and travel reimbursement processes.

• Provide strategic advisement to the Senior Director for summer camp finances. Build annual multi-variable cost-model and identify factors in the enrollment timeline that necessitate critical business decisions and the data points used to inform the decisions to ensure achievement of revenue goals. Carefully prepare cost projections for grant proposals and calculate a detailed at-cost rate for annual grant billing.

• Provide leadership to the Office of Pre-College Programs, in the strategic development of its first comprehensive registration and participation tracking system. Design and build the system to meet evaluation and reporting needs of multiple stakeholders while considering user experience. Troubleshoot and revise for increased efficiency and efficacy.

• With detailed understanding of various grant and gift funding sources, review camp scholarship applicants in the registration system and award approximately 200 scholarships per year.

• Prepare and present materials for quarterly financial and data reviews, grant reports, and the annual center report. Identify trends and gaps in data to inform recommendations to program directors.

FLSA Category:

Exempt

Requisition Number:

9480BR

College/Division:

Provost

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

BS

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

118A

Required Qualifications:

Experience

• 5-7 years of progressively responsible, professional-level experience in fiscal management, business operations, database design and management, and leadership.

• Experience in budgeting, financial modeling, strategic planning, registration systems, and evaluation.

• Experience with grants, preferably in a higher education setting.

Skills

• Strong strategic thinking and analytical skills. Ability to build systems and processes to meet an objective.

• Interpersonal, written, oral communication, and presentation skills. Proven ability to communicate complex financial information to diverse audiences, including non-financial stakeholders.

• Ability to work independently and part of a collaborative team with all levels of employees, demonstrating proactive leadership and sound judgment.

• Well-developed decision-making skills, with high emotional intelligence and professionalism.

• Proven ability to plan, organize, maintain, and manage complex processes and operations of an organization.

• Ability to handle sensitive and confidential information while displaying integrity and accountability.

• Able to identify priorities within multiple assignments in a high-pressured, short-deadline environment, and is able to work with diplomacy and efficiency in such an environment

• Values and supports individual differences. Able to work with diverse populations.

• Passionate for excellent customer service, growth mindset, and commitment to exceptional quality. Attention to detail in all responsibilities.

• Committed to flexibility and creative problem solving. Willing to assume new tasks or special projects as requested.

Preferred Qualifications:

• Experience with student information systems

• Experience with Ideal-Logic

• Experience with K-12 programs

Department/College Description:

The Associate Director reports to the K-12 University Center’s Director of Finance and Operations. RIT K-12’s Office of Pre-College Programs delivers a portfolio of initiatives that includes campus engagements, enrichments, school partnerships, internships, college and career readiness programming, summer camps and more – serving more than 3,500 youth each year.

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Henrietta Campus — 100%

Job Summary:

The Associate Director of Budget and Registration plays a critical role in ensuring compliance of the Office of Pre-College Programs’ finance and data practices with university and funder policies. The position partners closely with the Senior Director of Pre-College Programs and the unit’s program directors to provide strategic financial analysis, budget management, and support for various funding sources, including grants, gifts, cost-share, discretionary, and revenue accounts. The Associate Director will design and oversee a new centralized registration and participation management system, using RIT’s Ideal-Logic platform, to accurately and efficiently capture, manage, and query student data for evidence-informed program planning and impact reporting. The Associate Director position identifies opportunities for process optimization across finance and data systems developing strategic solutions to unique operational challenges.

The position is dependent on the availability of grant funds. It based out of RIT’s Downtown Center (40 Franklin St.) and relocates to RIT’s Henrietta campus during July to support camp.

Hourly/Salary Minimum:

45700

Hourly/Salary Maximum:

76500