9358BR

Position Title:

Associate Director Administrative Operations

Organization:

SCB Dean's Office

Job Responsibilities:

• Complete monthly financial review and analysis, and report on operating accounts (including detailed salary tracking), start-up funding, capital, endowments, grants, gifts and discretionary account spending, summer programs, and EMBA programs. Resolve issues by working with appropriate stakeholders.

• Prepare, analyze, and present monthly financial summary to each Department Chair and Dean, highlighting relevant financial items.

• Meet with each department head to review expenses and highlight relevant financial items, to include a quarterly meeting to review actuals and budgets; process journal entries as required

• Assist/train new/existing departmental budget heads in understanding operating budgets, restrictions on gifts, and uses of capital and discretionary balances.

• Prepare projections as needed for Provost’s Office (quarterly and annually)

• Prepare analysis of endowments, gifts, and scholarship accounts, propose budget, and review with account owner and the Dean

• Complete and update the Payroll Workbook and employee positions' reconciliation monthly to ensure employee lines and salary dollars are on target with plan. Resolve issues and prepare correcting journal entries as needed. Track and report permanent FTE information. Includes preparing and maintaining summary of unfunded and underfunded salaries.

• Prepare entries to adjust permanent and working budgets and obtain capital reimbursements.

• Assist Director and faculty in preparing budgets for grant proposals. Act as a liaison between SCB, Sponsored Research Services (SRS), and Sponsored Programs Accounting (SPA). Work closely with Principal Investigators (PI’s) and department administrative staff to provide post-award financial management of grants, contracts, and cooperative agreements, including:

• Develop and maintain a comprehensive knowledge of the requirements of sponsored programs administration including the application of cost principles, administrative requirements, and audit requirements

• Attend project initiation meetings (PIM’s) to gain a thorough understanding of awards

• Ensure accuracy of project transactions through review and certification of project statements

• Prepare and monitor cost share commitments

• Assist Director with profitability/new program cost analysis to help management with making program decisions; assist with the preparation of financials for college strategic accreditation initiatives.

• Create, update, and maintain college standard operating procedures related to this position; mentor administrative staff on financial operations as needed

• Other duties as assigned

• We are seeking an individual to live our values, embrace diverse perspectives, and nurture the RIT community to remain a great place to work for all; who has the ability and interest in leading and contributing to a community committed to student-centeredness; integrity and ethics; respect; innovation and flexibility; and teamwork and collaboration. Select to view links to RIT’s core values (http://www.rit.edu/academicaffairs/policiesmanual/p040) , honor code (http://www.rit.edu/academicaffairs/policiesmanual/p030) , and statement of diversity (http://www.rit.edu/academicaffairs/policiesmanual/p050) .

FLSA Category:

Exempt

Requisition Number:

9358BR

College/Division:

Saunders College of Business

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

BA, BFA, BS

How To Apply:

In order to be considered for this position, you must apply for it at, http://careers.rit.edu/staff . Click the link to search openings and in the keyword search field, enter the title of the position or the BR number. Please submit your online application; updated resume; a cover letter addressing the position’s qualifications; and upload as an attachment a list of two professional references-including their name, email, and how you are acquainted.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

118A

Required Qualifications:

Education/Experience:

• Bachelor's degree

• 5 years of experience in general accounting and financial reporting

Skills:

• Experience working with an enterprise-wide financial system

• Advanced PC skills and extensive experience with MS Office

• Financial planning and strong analytical skills

• Strong interpersonal, written and oral communication skills

• Demonstrates unwavering integrity, ensuring ethical and consistent leadership across all areas of responsibility

• Organized with strong attention to detail

• Successful and comfortable working independently and as part of a team

• Exhibits strong initiative and resourcefulness, consistently taking independent action to resolve discrepancies, meet deadlines, and achieve goals.

Preferred Qualifications:

• Bachelor degree in Accounting or a related field

• 5 years of experience in accounting/financial reporting in a higher education setting

Department/College Description:

THE COLLEGE: The Saunders College of Business is served by approximately 70 faculty and 40 staff members who value collegiality and teamwork. The college is accredited by AACSB International and offers a bachelor’s degree in business with nine different majors. Graduate programs include an MBA, executive MBA, and several Master of Science programs. The college welcomed its first Ph.D. class in the Fall of 2023. The Saunders College of Business is ranked among the top 100 business schools in the United States by U.S. News and World Report, https://www.rit.edu/business/ .

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Hybrid — Remote/On-campus

Job Summary:

Saunders College of Business at the Rochester Institute of Technology is accepting applications for the position of Associate Director, Administrative Operations. This position is responsible for ensuring the accuracy and completeness of financial information for the college including but not limited to financial projections, monthly payroll and revenue reconciliations, summer salary processing, Principal Investigator (PI) support and preparation of reconciliations of externally- and internally-funded grants, capital, gifts, endowments, special projects, and discretionary accounts analysis. This is a full-time position (40 hours/week), reporting to SCB’s Director of Administrative Operations. After an initial training period, this position is eligible for consideration for remote work one day per week.

Hourly/Salary Minimum:

45700

Hourly/Salary Maximum:

76500