Accounts Receiveable Specialist

Rochester, NY (http://maps.google.com/maps?q=259+Monroe+Avenue+Rochester+NY+USA+14607)

Job Type

Full-time

Description

Position Summary

The Accounts Receivable (AR) Specialist collects and tracks payments, maintains accurate records, makes deposits, and generates financial reports to track profits and losses for East House and its affiliates. Other duties include managing customer payments and invoices, ensuring timely collection and accurate record-keeping of funds owed to the organization.

Responsibilities

Invoicing, Billing & Payment Collection

• Manage invoicing for goods or services provided to clients.

• Collect payments, track outstanding balances, and interact with customers regarding payment-related matters.

• Accurately bill and record client fees, manage client payments, communication, and debt agreements.

• Monitor, collaborate on collectability, and process refunds upon client discharge.

• Manage customer relationships, including payment reminders, billing disputes, and establishing payment plans if necessary.

• Efficiently manage accounts receivable to optimize cash flow, ensuring timely collections and reducing bad debt.

Accurate Accounts Receivable

• Maintain records, prepare reports, update client accounts, and handle billing using Fund EZ accounting software.

• Manage monthly journal entries, reconcile client aging, and maintain accurate records.

• Maintain aging reports, tracking outstanding invoices and overdue/pending payments.

Accounting Support

• Assist with journal entry preparation, generate reports, manage invoice communication, and provide administrative and bookkeeping support.

Other Duties

• Follow all applicable policies, federal and state laws, and East House compliance standards.

• Collaborate with the Office of Ethics, Compliance & Quality to address non-compliance and document corrective actions.

Note: This job description may not cover all job duties and is subject to change without notice. Job duties, responsibilities, and/or activities may change at any time with or without notice.

EEO StatementEast House encourages diversity in the workplace; we are an Equal Opportunity Employer. Minority/Female/Sexual Orientation/Gender Identity or Expression/Veteran/Disability.

Requirements

QualificationsRequired Education & Experience

• Associate degree in Accounting or Business Administration.

• Equivalent experience in lieu of education may be considered.

• Minimum of two (2) years’ relevant experience in Accounting, Billing, or other relevant experience preferred.

  Other Skills/Knowledge/Experience

• Proficient in basic accounting principles and PC use with strong data entry abilities. Intermediate MS Excel proficiency as evidenced by the ability to perform all of the basic functions as well as the ability to use workbooks, link data, create and edit charts, change page orientation, add headers and footers, filter and sort lists, format and/or manipulate data, insert rows, enter and sort data and produce graphs and charts.

• Prior experience in bookkeeping/administration, handling large datasets, managing finances, and successfully performing tasks simultaneously desired.

• Able to manage multiple projects, maintain accuracy, and handle financial software proficiently.

• Excellent time management, verbal and written communication, and organizational skills.

• Experience with general ledgers, analyzing financial data, and identifying cost-saving opportunities.

• Competency in financial software like QuickBooks or Fund EZ, with strong math skills and attention to detail.

• Proficient understanding of accounting practices, collaborating for financial health, and supporting finance professionals.

COMPETENCIES

Accuracy & Execution

• Project management skills that allow for task organization, prioritization, and meeting deadlines.

• Achieves goals and embraces continual learning.

• Proficient in mathematics, accounting, and/or billing.

• Technological and digital literacy.

Collaboration

• Upholds commitment to organizational mission, vision, and values.

• Collaboratively engages with individuals internal and external to the organization to build relationships and effectively resolve problems.

• Displays emotional intelligence and cultural competence, upholding organizational commitment to diversity, equity, inclusion, and belonging.

• Ability to quickly adapt and be flexible in approach to job tasks and challenges.

Working Conditions/Work EnvironmentTraditional office environment. Occasionally subjected to pressure due to time demands. May have to travel to various program locations which may not be accessible for individuals with reduced mobility.

Physical/Mental DemandsThe physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, ability to reach above or below shoulders, use hands to type and/or perform light lifting (up to 25 lbs.), and occasional stair-climbing.

Salary Description

$18-26