Purchasing and Warehouse Manager

Print (https://www.governmentjobs.com/careers/rochester/jobs/newprint/4620064)

Apply



Purchasing and Warehouse Manager

Salary

$106,719.00 - $156,939.00 Annually

Location

Rochester MN 55906, MN

Job Type

Regular FT

Job Number

20240120

Department

Rochester Public Utilities

Opening Date

08/30/2024

• Description

• Benefits

• Questions

POSITION DESCRIPTION

The City of Rochester welcomes applications for

Purchasing and Warehouse Manager

Rochester Public Utilities

RPU, a division of the City of Rochester, MN, is the largest municipal utility in the State of Minnesota. RPU serves over 57,000 electric customers and 41,000 water customers in a 60 square mile service area and has revenues nearing $161 million annually.

Vision- "We Will Set the Standard for Service"

www.rpu.org

The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.

We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.

It takes us all working together

Nature of Work

The Purchasing and Warehouse Manager leads the Warehouse, Contracts and Procurement processes. The duties of this role include understanding, developing, managing, and controlling all facets of contract formation, negotiation, and management and provide technical guidance and oversight of the procurement function to all levels of staff and management on a utility wide level. This role will lead and support the entire materials management and procurement life cycle for all goods and services that the organization procures. Acting as a subject matter expert this role applies professional purchasing concepts, standards, and organizational objectives to complete complex procurement/contracting assignments.

Starting salary range $106,719 to $125,551, depending on experience, with advancement to $156,939.

To have your application considered with the first round of reviews, please apply before September 17th, 2024

DUTIES AND RESPONSIBILITIES

The work below is representative of the scope of work performed within this job classification.

*Strategic

• Actively support and promote RPU's mission, goals, objectives, and strategies within the utility.

• Monitor industry trends and best practices, recommend necessary changes to Senior Leadership.

• Identify and develop strategic suppliers/partnerships to support RPU's business goals.

*Divisional

• Manage the utility procurement and inventory activities to ensure that services rendered facilitate the operation of the utility in the most efficient and economical manner.

• Establish divisional goals and objectives that provide best in class materials performance for the organization.

• Establish and track meaningful divisional reports, measurements and metrics.

• Analyze reports, measurements and external benchmarks/metrics to identify opportunities for continuous improvement.

• Manage all the division functions such that goals and objectives are consistently achieved.

• Supervise staff by planning and overseeing daily tasks and activities, participating in the hiring process, coordinating training activities, establishing procedures and guidelines, evaluating job performance, coaching for improvement and recommending personnel actions.

• Adhere to policies, procedures and ethics codes and ensure that they are communicated and implemented within the division.

*Procurement

• Negotiate contracts and use independent judgement to limit financial and operational risk to the Utility and City of Rochester.

• Deliver continuous improvement in supplier delivery, quality and cost.

• Ensure timely receipt of materials to support the various needs of the internal customers.

• Work with vendors, management and City Attorney when needed to address nonperformance or contract violations.

• Provide best in class service to our internal customers in order to allow them to provide best in class service to our external customers.

• Oversee the development of bidding process and writes and reviews bid specifications.

• Review and approve complex contracts and the release of contract retainage when projects are complete.

• Ensures compliance with NERC CIP-13 supply chain risk assessment and vendor management

• Administration of the credit card, fuel care, and other purchasing card programs

• Administration of State, City and RPU procurement statutes and policies. This includes prevailing wage, workforce participation and targeted business contracting within the bidding process.

• Manage the utilities risk management activities including working with management or vendors to establish values, determine appropriate risk level and insurance requirements.

*Inventory management

• Minimize overall inventory value while not compromising safety and service.

• Ensure timeliness and accuracy of master and transactional data in the system.

• Create procedures, controls and reporting for the effective management of inventory including regular reconciliation of physical inventory.

• Support the RPU work management process by ensuring materials are procured and staged when and where required.

• Maintain warehouse and outdoor storage areas in an orderly, efficient, and safe manner.

*Miscellaneous Responsibilities

• Ensure compliance with safety rules and regulations for the area of responsibility.

• Fully embrace RPU's quality system to identify opportunities and drive continuous improvement.

Perform other duties as assigned or necessary.

*Essential Functions

MINIMUM QUALIFICATIONS

Education and Experience

A Bachelor's degree from an accredited college or university in accounting, finance, economics, industrial engineering, logistics/operations, supply chain management, purchasing or business administration/management or closely related field AND five (5) years of experience in warehouse, contracts and procurement processes.

Licenses and/or Certifications

Valid driver's license.

If this work interests you but you are unsure if you meet all the job requirements listed above, please apply anyway! Your experience is likely more applicable to the role than you think, and the City is interested in candidates who can bring not only technical expertise but a variety of lived experience to the team.

Desirable Qualifications

Purchasing experience for a public agency and/or electric utility.

Legal experience in contracting.

Experience using enterprise systems that support warehouse and materials management modules such as SAP, CGI or JD Edwards.

Designation as a:

• Certified Public Procurement Officer (CPPO);

• Certified Professional Public Buyer (CPPB); and/or

• Certified Purchasing Manager (C.P.M.).

ADDITIONAL INFORMATION

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: governmental purchasing principles, practices, and methods, RFP/RFQ process, inventory control and warehouse operations; utility materials and equipment; vehicle procurement and maintenance; applicable federal, state and local laws; computerized financial systems; and current business practices.

Skill in: Using SAP software, Microsoft Office 365 programs, performing complex math calculations and project management, data analysis, PowerBi, Sharepoint, MS Teams.

Ability to: effectively assess, plan, develop, implement and maintain plans and controls for purchasing, warehousing, inventory control and records retention; evaluate bids; prepare specifications and contracts; make sound recommendations; interpret, apply and explain established policies, procedures, rules and regulations; coordinate inter-departmental activities; evaluate administrative, legislative, utility-specific information; interpret computerized information and computer software skills ; establish and maintain accurate records; prepare clear, concise and accurate reports; maintain level of knowledge required for satisfactory job performance; communicate effectively; establish and maintain effective working relationships with employees and the general public; exercise sound judgment within established policy and regulatory guidelines; resolve complaints and problems; and supervise, train and evaluate assigned staff.

PHYSICAL AND ENVIRONMENTAL CRITERIA

In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below.

Continuous demands: sitting, fine dexterity

Frequent demands: walking, standing

Occasional demands: lifting, carrying, pushing/pulling, reaching, handling, kneeling, crouching, crawling, bending, twisting, climbing, balancing

Sensory requirements necessary in the performance of the essential functions of this position include sight, hearing, touch

Environmental conditions that may exist in the performance of the essential functions of this job include: NONE (not substantially exposed to environmental conditions)

EMPLOYEE BENEFIT AND RETIREMENT SUMMARY (https://www.rochestermn.gov/home/showdocument?id=36371&t=637988555643816877)

01

The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?

• Yes

• No

  02

  What is your preferred name?

  03

  Do you have a valid driver's license?

• Yes

• No

  04

  Which of the following best describes your level of education?

• High school diploma or equivalent G.E.D.

• Less than 2 years post-secondary training in accounting, finance, economics, industrial engineering, logistics/operations, supply chain management, purchasing, business administration, or a closely related field.

• Completion of a 2 year program or degree in accounting, finance, economics, industrial engineering, logistics/operations, supply chain management, purchasing, business administration, or a closely related field.

• Completion of a 4 year program or degree in accounting, finance, economics, industrial engineering, logistics/operations, supply chain management, purchasing, business administration, or a closely related field.

• Completion of a Master's degree or higher in accounting, finance, economics, industrial engineering, logistics/operations, supply chain management, purchasing, business administration, or a closely related field.

• None of the above

  05

  Tell us how your professional, educational and lived experiences would help you be successful in this role.

  06

  Which of the following best describes your experience with supply management, contracting, procurement, warehouse operations and the administrative functions for a purchasing department?

• Limited - I have been responsible for expediting orders within a predetermined scope and timeline, involving a single process or functional area

• Moderate - I have been responsible for vendor relationships and supply management for commodities with a broader scope and undefined timeline, providing work direction to internal resources, and involving multiple functional areas

• Extensive - I have been responsible for negotiating contracts; initiating, designing and executing procurement plans and processes; defining the scope and establishing the timeline; monitoring the process; providing direction to internal and external resources; and involving multiple functional areas and/or areas

• N/A - I have no experience in this area

  07

  Which of the following best describes your experience in buying, purchasing, procurement, contract administration, and/or warehouse management?

• No experience

• Less than 2 years

• More than 2 years, but less than 5

• More than 5 years, but less than 8

• More than 8 years, but less than 10

• More than 10 years, but less than 15

• More than 15 years

  08

  Which of the following best describes the size of the inventory that you have experience working with?

• Less than $1M

• More than $1M, but less than $2.5M

• More than $2.5M but less than $5M

• More than $5M but less than $7.5M

• More than $7.5M but less than $10M

• More than $10M

• N/A - I have no experience in this area

  09

  Select all of the following purchasing and warehouse related experience you have.

• Managing vendor relationships

• Conducting research and making recommendations on procurement matters

• Reviewing and processing requisitions for materials on standing contracts

• Developing contract terms and conditions for materials and construction contracts

• Evaluating and recommending purchases

• Negotiating contracts for goods and services

• Best Value Procurement

• Reading, comprehending and applying knowledge of laws, ordinances, rules, regulations and procedures for governmental public procurement

• Developing and sustaining strategic supplier alliances to optimize supply base

• Inventory control

• Warehouse management

• Governmental purchasing

• N/A - none of the above

  10

  Please provide a short summary of the types of contracts you have negotiated.

  11

  Does your experience include working with any of the following applications and/or systems? (Select all that apply)

• SAP Enterprise System including the MM module

• AMS/CGI Enterprise System

• Perceptive Document Management System

• Public Surplus (www.publicsurplus.com)

• The State of Minnesota Joint Cooperative Purchasing Venture (State Contract) or any other cooperative purchasing venture

• The purchasing requirements of the Uniform Municipal Contracting Law (MS 471.345)

• Microsoft Suite of Products (PowerBI, Excel, MSTeams, Sharepoint, etc.)

• Automated purchasing programs (List below)

• Automated inventory control programs (List below)

• N/A - None of the above

  12

  Which of the following best describes the number of staff that you oversee or direct?

• 1 to 3 staff

• 4 to 8 staff

• 9 to 15 staff

• More than 15 staff

• N/A - I do not direct or oversee any staff

  13

  Did your experience overseeing and directing the activities performed by other staff include any of the following? (select all that apply)

• Hiring, selecting or promoting employees

• Conducting performance appraisals

• Disciplining or reprimanding employees

• Adjusting employee grievances

• Scheduling employees

• Approving timecards and/or time off requests

• Employee development and/or training

• N/A - I have no formal supervisory experience

  14

  Which of the following best describes your experience in supervising supply management, contracting, procurement, warehouse operations and the administrative functions for a purchasing department?

• No experience

• Less than 2 years

• More than 2 years, but less than 5

• More than 5 years, but less than 8

• More than 8 years, but less than 10

• More than 10 years, but less than 15

• More than 15 years

  15

  How would you describe your management style?

  16

  Which of the following materials management-related certifications/designations do you currently possess? (Select all that apply)

• Certified Public Procurement Officer (CPPO)

• Certified Professional Public Buyer (CPPB)

• Certified Purchasing Manager (C.P.M.)

• Accredited Purchasing Practitioner (A.P.P.)

• Certified Professional in Supply Management (CPSM)

• Certified in Supply Management (CSM)

• Other (List below)

• N/A - I do not possess any purchasing-related certifications/designations

  17

  Which of the following best describes your employment experience working for a utility company as an employee, subcontractor, independent contractor or consultant?

• N/A - I have no experience in this area

• I have worked for a communications utility company

• I have worked for a natural gas utility company

• I have worked for a water utility company

• I have worked for an electric utility company

  18

  Which of the following best describes your employment experience working for a governmental agency as an employee, subcontractor, independent contractor or consultant?

• N/A - I have no experience in this area

• I have worked for a City government

• I have worked for a County government

• I have worked for a State government

• I have worked for a Federal government agency

  19

  CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?

• Yes

• No

  Required Question

Agency

City of Rochester

Address

201 4th Street SE Rochester, Minnesota, 55904

Phone

(507) 328-2555

Website

https://www.rochestermn.gov/employment

Apply

Please verify your email address Verify Email