(URGENT) Accounts Payable Administrator

Job Description

We are seeking an Accounts Payable Administrator to join our dynamic team. The ideal candidate will be responsible for receiving and verifying expense reports, reconciling financial reports, facilitating vendor payments, and assisting with accounting records. This role involves sorting 150+ invoices daily using our internal ERP system, Medias.

Responsibilities

• Receive and verify expense reports; reconcile expense and other financial reports with account balances and office records.

• Sort 150+ invoices daily in Medias (internal ERP system).

• Facilitate payment of vendors, including verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

• Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.

• Assist with accounting records and ledgers by reconciling monthly statements and transactions.

• Record entry of, verify documentation for, and distribute petty cash.

• Calculate and report sales tax based on paid invoices.

Essential Skills

• 2 to 4 years of experience in accounts payable, invoicing, and data entry.

• Experience sorting 100+ invoices daily (400-500 weekly).

• Basic proficiency in Excel, including navigating spreadsheets.

• Ability to correctly sort AP documentation.

• Strong multi-tasking skills, problem-solving abilities, and the capacity to work independently in a fast-paced environment.

• Bachelor's degree.

• Experience in the manufacturing industry.

Additional Skills & Qualifications

• High volume AP experience.

• Ability to handle multiple tasks simultaneously.

• Consistent career trajectory preferred.

Work Environment

The work hours are from 8:00 AM to 5:00 PM. Occasionally, you may be required to come in early or stay late. Weekend work is voluntary, with incentives such as breakfast and lunch provided, gift cards, and extra pay during month-end or backlog periods. You will be reporting to the Accounts Payable Manager and working alongside six other AP Specialists. Our team is supportive, and we offer a great culture in a growing industry. Our company is the fourth largest power transformer manufacturer in North America, with three manufacturing facilities.

Catherine Sullivan

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Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Roanoke,VA.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.