Job Information
University of Wisconsin River Falls Department Assistant in River Falls, Wisconsin
Department Assistant
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Please see Special Instructions for more details.
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:
Resume
Letter of interest specifying qualifications and experience (cover letter)
Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your experience and professional preparation (references)
Inquiries should be addressed to:
Satomi Shinde
Department Chair
satomi.shinde@uwrf.edu
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before June 26, 2024.
The pay rate is $19 per hour.
A six-month probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to
https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Posting Details
Position Information
UW - System Position Title Department Assistant
Business Title
Major Department Code Teacher Education (J113000)
Appointment Type University Staff-Permanent
FLSA Status Non Exempt
FTE (Percentage of Appointment) 100
Typical Working Schedule
12 months
Monday – Friday 7:45 am-4:30 pm
Hybrid or On Campus On Campus
Position Summary
The person in this position reports directly to the Chair of the Teacher Education Department ( TED ), providing administrative support for the chair and assistance to the faculty and staff in the department. Day-to-day tasks require a working knowledge of university, college and department policies with regard to class schedules, faculty load, student employees, budget and allowable spending. The Department Assistant is the first point of contact for the general public, students, school partners and other campus offices and units. Professionalism, discretion, and leadership qualities are required to perform duties with minimal supervision.
Responsibilities
Serves as a primary point of contact for the department
Provide competent, professional, and courteous public presence for the department, its faculty, and its programs
Act as liaison between the Department Chair, academic staff, faculty, student workers, administrators, university staff, students and the public
Answer telephone inquiries or route callers to appropriate personnel
Deliver messages and information in a timely and reliable manner
Work with web authors to update and maintain TED website
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
Maintain department files for course proposals, official syllabi, student evaluations, and communication
Provide assistance to the Department Chair, Faculty and Graduate Program Coordinators on policies and procedures pertaining to allowable spending, purchasing, travel and other institutional structures
Schedule and attend department meetings (distribute agendas, record minutes) and other meetings as needed
Evaluate, recommend and implement policies, procedures and guidelines to insure maximum efficiency, creativity, and confidentiality in the department office
Under the direction of the Department Chair and Program Coordinators, assist in collection and submission of required documentation for accreditation reports, program reviews, and other campus assessments
Make informed decisions within the scope of assigned responsibility
Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements
Class schedule submissions and changes; faculty load reports
Campus reservations
Coordinate activities associated with ARTed Space AProvide assistance to Department Chair in overseeing the COST (Consortium of Overseas Student Teaching) program
Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
- Academic department liaison with Department of Technology Services for classroom and office technology
Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections
Periodic reconciliation of fiscal transactions with spending reports and receipts
Manage office and classroom supply inventories
Request expense and/or budget transfers when necessary
Advise department chair of expected and anticipated spending impact on department balances
Maintain expense files for special course fee ( SCF ) departments; prepare SCF forms
May provide operational guidance and training on day-to-day activities of student workers and program staff
Ad hoc faculty hires; assessing and assigning office space and equipment
Facilitate the hiring, scheduling, and supervision of student employees
Help all faculty and staff keep current with policies
Funding requests
Travel/Expense reimbursement requests
Ordering office supplies
Submission of work orders
Knowledge Skills and Abilities
Knowledge of administrative activities in a complex, multifaceted, and fast-paced, office setting
Competence with relevant and current computer and software applications (with willingness and ability to receive training when necessary)
Ability to maintain confidentiality with sensitive issues concerning students, faculty and staff
Willingness to gain knowledge of, and then implement and monitor budget policies and procedures
Effective interpersonal, written, and oral communication skills
Ability to work independently and creatively while exercising discretion and judgment
Ability to organize, delegate and prioritize work, and discriminate between independent decision-making opportunities while seeking advice and counsel of supervising authorities
Posting Detail Information
Posting Number USH00306
Number of Vacancies
Desired Start Date
Position End Date (if temporary)
Open Date 06/13/2024
Closing Date
Applicant Review Date 06/27/2024
Open Until Filled Yes
Special Instructions to Applicants
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:
Resume
Letter of interest specifying qualifications and experience (cover letter)
Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your experience and professional preparation (references)
Inquiries should be addressed to:
Satomi Shinde
Department Chair
satomi.shinde@uwrf.edu
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before June 26, 2024.
The pay rate is $19 per hour.
A six-month probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to
https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Legal Notices
EEO/AA Statement
UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.
Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
Confidentiality of Applicant Materials
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).
Title IX Notice
As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at titleix@uwrf.edu; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX.
Annual Security and Fire Safety Report (Clery Act)
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy.
Criminal Background Check and Reference Check Policy
Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.
Other Notices
Supplemental Questions