Job Information
University of Wisconsin River Falls Administrative Assistant III in River Falls, Wisconsin
Administrative Assistant III
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:
Resume
Letter of interest specifying qualifications and experience (cover letter)
Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your teaching ability, experience and professional preparation (references)
Inquiries should be addressed to:
Donna Thompson
donna.thompson@uwrf.edu (donnathompson.edu )
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before August 29, 2024.
The pay rate is $20.40 per hour.
A six-month probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to
https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Posting Details
Position Information
UW - System Position Title Administrative Assistant III
Business Title Administrative Assistant III, CAS Central Coordinator
Major Department Code College of Arts and Sciences (J060200)
Appointment Type University Staff-Permanent
FLSA Status Non Exempt
FTE (Percentage of Appointment) 100
Typical Working Schedule
7:45 am – 4:30 pm, M-F
Hybrid or On Campus On Campus
Position Summary
The Central Coordinator serves as first point of contact for receiving and coordinating all general queries that come to the College of Arts and Sciences ( CAS ). This includes greeting and assisting visitors, apprising students of faculty/staff availability to schedule meetings, and providing logistical support (scheduling, room reservations, A/V setup, notifications, and reminders) for CAS unit leaders and committees to support daily operations. This position also serves as eSIS specialist and maintains records of committee memberships, meeting documents, and important deadlines for the College.
Responsibilities
Work closely with unit leaders and the dean’s office to ensure orderly communication and reception protocols for guiding and assisting all general traffic and queries within the College
Maintain a full-time presence in the CAS dean’s suite, serving as principal receiver/greeter for all general email/phone queries and visitors
Provide limited guidance to students and visitors to connect them with appropriate employees, programs, resources, or other needs
Apprise students and visitors of faculty/staff and administrator availability (office hours, location, etc.)
Assist in scheduling meetings for unit leaders and committees
Serve as eSIS specialist and liaise with the registrar on various student records-related matters (permissions, suspension notifications, withdrawals, drops for non-attendance, major/advisor changes, course schedules, etc.)
Assist the Process Coordinator in developing training and technical documentation to enhance understanding of tools, policies, and processes CAS employees are expected to know
Supervise student workers as needed
Manage and approve schedule for CAS conference room ( KFA 140) in Outlook
Moderate and approve messages submitted for distribution to the CAS college-wide list-serve
Serve as one of the College’s payroll coordinators to support processing of new hires
Disseminate general notifications and reminders to various stakeholders of the College, as needed
Knowledge Skills and Abilities
Required:
Associate’s degree or experience working in an office or professional setting
outstanding organizational and time management skills
excellent customer service and interpersonal skills
excellent writing skills and attention to detail
proficiency with Microsoft Office and Adobe Acrobat
ability to learn and use a variety of technologies effectively
Preferred:
experience with eSIS and EAB Navigate
experience working in an educational environment
Associate’s degree or higher
Posting Detail Information
Posting Number USH00309
Number of Vacancies 1
Desired Start Date 09/02/2024
Position End Date (if temporary)
Open Date 08/13/2024
Closing Date
Applicant Review Date 08/30/2024
Open Until Filled Yes
Special Instructions to Applicants
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:
Resume
Letter of interest specifying qualifications and experience (cover letter)
Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your teaching ability, experience and professional preparation (references)
Inquiries should be addressed to:
Donna Thompson
donna.thompson@uwrf.edu (donnathompson.edu%20)
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before August 29, 2024.
The pay rate is $20.40 per hour.
A six-month probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to
https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Legal Notices
EEO/AA Statement
UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.
Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
Confidentiality of Applicant Materials
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).
Title IX Notice
As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at titleix@uwrf.edu; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX.
Annual Security and Fire Safety Report (Clery Act)
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy.
Criminal Background Check and Reference Check Policy
Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.
Other Notices
Supplemental Questions