Construction Administrative Assistant Richmond, VA 23228

The primary responsibility of the Construction Administrative Assistant is to support our Preconstruction department in a fast-paced MEP (Mechanical, Electrical, Plumbing) new construction environment. The ideal candidate will be responsible for providing administrative and clerical support to ensure efficient day-to-day operations, working closely with preconstruction managers, estimators, and project teams.

** Please note this is an in-person position, located in Richmond, VA.

Who we are:

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of working at ColonialWebb:

• Competitive wages

• Career development and progression

• 401(k) plan with company match

• PTO and paid holidays

• Excellent medical, dental, life, vision and disability benefits

• Employee Assistance Program

• Employee referral incentives

  A day in the life:

• Coordinate and manage customer-specific prequalification processes, ensuring all required documentation is accurate, complete, and submitted in a timely manner

• Organize and maintain project files, drawings, bids, and other relevant documents through Procore. Ensure proper version control and electronic filing.

• Help maintain a database of subcontractors and vendors, assist with issuing bid invitations, and follow up on submissions.

• Assist with bid preparation, including formatting bid documents, coordinating bid submissions, and tracking bid statuses.

• Assist with gathering and submitting prequalification packages for potential projects, ensuring all required documents are current and accurate.

• Assist with ordering supplies, maintaining office organization, and coordinating travel arrangements as needed.

• Process mobile device requests and provide technological support for various types of software and hardware (specific to mobile device users).

• Provide general administrative support to the team, including managing calendars, scheduling meetings, and preparing correspondence.

• Perform additional tasks and responsibilities as needed, supporting the team and adapting to the evolving needs of the department as directed by the supervisor.

  You should have:

• High School Diploma or equivalent.

• 2+ years of administrative support experience, preferably in construction, architecture, or engineering environments. Familiarity with MEP or new construction is a plus.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), experience with presentation software (e.g., PowerPoint, Canva), and construction management software (e.g., Procore, Bluebeam) is a plus.

• Strong written and verbal communication skills with the ability to interact professionally with team members, subcontractors, and vendors.

• Ability to prioritize tasks, manage multiple projects simultaneously, and maintain a high level of attention to detail.

• Experience creating and formatting polished presentations for executive-level meetings and client-facing proposals.

• Proactive and able to anticipate department needs, solve issues efficiently, and assist in improving department processes

Apply online at www.ColonialWebb.com/careers.

EOE M/W/Disability/Vets

To start your application, select "Manual entry" if you do not want to upload a resume. If you have a Word version of your resume, select "Upload Resume", upload it and it will parse your information into the application. For technical assistance with your application, contact our support team at 1-877-252-2168. We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language:English (https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal) –Spanish (https://www.eeoc.gov/es/conozca-sus-derechos-la-discriminacion-en-el-lugar-de-trabajo-es-ilegal-0) –Arabic (https://www.eeoc.gov/ar/arf-hqwqk-altmyyz-fy-mkan-alml-ghyr-qanwny) -Chinese (https://www.eeoc.gov/zh-hans/lejienindequanli-zhichangqishishiweifade)

View Company Information (https://www.colonialwebb.com/careers)