Position: Administrative Assistant

Location: Richmond

Schedule: Monday – Friday, 8:00 AM – 3:00 PM

Hourly rate: $20-$30 DOE

TEMP 2-3 months

Key Responsibilities:

1. Attendance Management:

• Monitor tardy students and update attendance records daily to ensure accuracy.

• Process Independent Study (IS) requests and contracts as they are received, ensuring compliance with the 5–14 day approval period.

• Submit attendance reports for specific staff members and follow up with teachers who have not submitted their attendance by 10:00 AM.

• Send out daily attendance summary emails to administrators and staff by 10:30 AM to keep everyone informed.

2. Truancy Tracking and Outreach:

• Maintain and update the Truant Student Tracker daily to reflect the most current attendance data.

• Reach out to 3–4 families daily to discuss attendance concerns, documenting the outcomes of each conversation.

• Prepare and mail weekly truancy letters via certified mail, ensuring accurate tracking and follow-up in the system.

3. Office Administration:

• Open gates, answer phone calls, and manage general office duties throughout the day.

• Provide timely and professional responses to inquiries from parents, staff, and students.

• Assist with filing, data entry, and maintaining accurate records for the office.

4. Collaboration and Communication:

• Work closely with instructional staff to ensure attendance and truancy procedures are being followed.

• Communicate effectively with school leadership and staff, providing regular updates on attendance and truancy issues.

5. Additional Duties:

• Complete any pending work related to attendance, Independent Study, and phone inquiries.

• Assist in other administrative tasks as needed to support the overall functioning of the charter office.

Schedule:

• 8:00 AM – 9:00 AM: Charter office duties (monitoring tardies, updating attendance, opening gates, answering phone calls).

• 9:00 AM – 10:30 AM: Manage Independent Study requests and daily attendance management (reminders, updates, reporting).

• 10:00 AM – 10:30 AM: Send daily attendance summary emails to staff.

• 11:00 AM – 12:30 PM: Update the Truant Student Tracker and conduct family outreach.

• 12:30 PM – 1:00 PM: Lunch break.

• 1:00 PM – 3:00 PM: Complete pending work and provide ongoing support for office duties.

Qualifications:

• Proven experience in administrative roles, preferably in a school or educational setting.

• Strong organizational skills with excellent attention to detail.

• Exceptional communication and interpersonal skills, with the ability to interact professionally with staff, parents, and students.

• Proficiency in using office management software (email, spreadsheets, etc.).

• Ability to handle sensitive information with confidentiality and professionalism.

• Knowledge of certified mail processes and procedures is a plus.

• Familiarity with PowerSchool attendance submission is highly desirable.

• Required: Proof of a current TB test (Tuberculosis clearance), or the ability to obtain one before starting the position.

• Bilingual (Spanish) Required: The candidate must be fluent in Spanish (both written and spoken) to effectively communicate with Spanish-speaking families and staff. This is essential to ensure efficient outreach and documentation for the position.

EEO Statement:

Adecco is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage applications from individuals of all backgrounds, regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.

Pay Details: $20.00 to $30.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance