Operations Administrative Assistant

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Date: Jan 31, 2025

Location: Reno, NV, US, 89502

Company: Dorman Products

Job Summary

The Senior Administrative Assistant will provide high-level administrative support to the Vice President, Leadership Team and other staff at the location.

Primary Duties

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.

• Creates and manages various tracking tools and spreadsheets to enable the organization visibility to the status of initiatives and KPIs.

• Compiles information, analyzes, and prepares reports and departmental metrics as required.

• Preparing and maintaining rosters, contact information and status of leadership and project team members.

• Communicating with contacts to resolve problems as necessary.

• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives

• Coordinating site needs such as organizational events, maintaining supplies, etc.

• Scheduling conference rooms and meetings as necessary.

• Attending various meetings with focus of maintaining notes, recordkeeping and updating of trackers.

• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• May conduct presentations on administration status and work process requirements.

• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

• Distributing information to the organization.

• Broadcasting information via email to the organization.

Qualifications

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Able to type minimum of 50 words per minute.

• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

• Must have experience creating and managing spreadsheets for metrics tracking.

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

Education / Experience

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.

• 3-5 years of related experience required.