Description

We are looking for a Facilities Coordinator to join our team based in Redwood City and Palo Alto, California. In this role, you will be responsible for assisting Facility Managers with site inspections, event coordination, and financial management. This role offers a long-term contract employment opportunity.

Responsibilities:

• Assist Facility Managers in responding to incidents and communicating appropriate information using established protocols.

• Aid in conducting site inspections and follow-ups, coordinating with vendors and internal teams on related paperwork.

• Assist in generating annual compliance letters for Landlords regarding Fire Life Safety regulations and ensure follow-ups.

• Handle new site activations including creation of welcome packets and organization of contracting and purchasing paperwork.

• Maintain standards information for furniture, carpet, fabrics, and finishes, and assist in managing furniture inventory.

• Collaborate with Facility Managers and Business Managers in financial management at the purchase order level and assist in updating database information.

• Coordinate events including town halls, HR events, and Campus Council, and prepare necessary agendas.

• Perform condition assessments of each area/facility according to standard work, including appropriate documentation and follow-up.

• Review documentation for completeness according to standard work and generate reports from data electronic system.

• Manage, update, and report on the work order calendar status.

• Assist Director and Facility Managers in financial analysis, forecasting and need assessments.

Requirements • Must have a minimum of 1 year of experience in a similar role

• Proficiency in CMMS (Computerized Maintenance Management Systems) required

• Familiarity with Concur, Kronos Timekeeping System, and About Time software desirable

• Experience with budget processes and financial management necessary

• Should demonstrate strong communication and customer service skills

• Knowledge of facilities management and coordination essential

• Understanding of Joint Commission standards and regulations advantageous

• Experience in managing conference rooms and preparing agendas required

• Skills in event coordination highly valued

• Able to uphold and promote the highest standards of customer service at all times

• Demonstrated ability to work independently and manage time effectively

• Strong problem-solving skills and the ability to make sound decisions quickly

• Excellent organizational skills and attention to detail

• Able to handle multiple tasks and priorities in a fast-paced environment

• Ability to work effectively as part of a team

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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