Description

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant - Service & Inspection

The primary function of this position is to provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Process payroll for technicians including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run.

• Assist with the end-of-month accruals for the Service/Inspections Department.

• Prepare Expense Reports for the technicians.

• Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.

• Handle customer requests for Service/Inspections Department.

• Assist with service and inspections closing and invoicing of work tickets.

• Maintain all records in Flacon, including opening tickets, creating new sites, and printing off monthly work orders for all inspectors.

• Maintain records of licensing and certifications for assigned personnel for the Service/Inspections Department.

• Assist in handling any issues or corrections needed by the corporate office for the Service/Inspections Department.

Qualifications:

• High School Diploma or GED is required.

• 3+ years’ administrative experience is required.

• Previous experience in the construction industry is a plus.

• Light accounting experience is required.

• Dispatching experience in a service environment is a plus.

Computer Skills:

• Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Qualifications

Education

Required

• High School or better

Experience

Required

• 3 years: Administrative experience