*YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED AT THE END OF THIS JOB ANNOUNCEMENT AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.* Note about Applying: Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit transcripts and a resume via the NEOED system, but there areother documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application.

Once the position has been filled, each applicant will be notified by email. This process can take several weeks to complete after the application deadline.

Salary Placement and Work Hours:This is a 12-month, full-time position. Placement will be on the E3 Salary Schedule. The work week is Monday through Friday, and hours worked will be a minimum of 40 per week.

Supervisory Responsibility: None

Start Date: August 2024

Essential Duties and Responsibilities

Job Title: Administrative Assistant to the Dean of Workforce Development and Skills Training

Function:The primary functions of this position are to provide secretarial and administrative support to the Dean of Workforce Development and Skills Training and tocomply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College.

Duties and Responsibilities:The duties and responsibilities of this position include the following:

1. Provide administrative assistance to the Dean of Workforce Development and Skills Training
2. Create and maintain files, databases, and spreadsheets
3. Collect, compile, organize, and present data in a variety of formats for workforce development reports as directed by the President and/or Dean of Workforce Development and Skills Training
4. Perform general duties as needed for the Office of Workforce Development and Skills Training, including answering telephone calls; assisting students and visitors; replying to incoming correspondence, including emails; and disseminating information about workforce development programs to prospective students as directed
5. Coordinate with the Office of Human Resources to distribute and collect job descriptions; letters of appointment; work schedules; and all other pertinent personnel information for career-technical full-time and/or adjunct employees per timelines established by the Director of Human Resources, President, and/or institution
6. Comply with deadlines established by the Human Resources Office to submit and review payroll for workforce development employees
7. Communicate to full-time and adjunct workforce development employees information regarding professional development and inservice opportunities
8. Work closely with workforce development instructors to compile course schedules
9. Accurately complete the annual Perkins report for the Division of Workforce Development
10. Assist with outreach events for the College and the Workforce Development Program as directed by the President and/or Dean of Workforce Development and Skills Training
11. Be willing to work occasional evenings and weekends, in support of outreach events and as needed to complete projects
12. Have knowledge of and commitment to the philosophy and objectives of Northeast Alabama Community College
13. Represent the College and its philosophy to prospective students and to others in the community
14. Serve on various institutional standing committees
15. Prepare and maintain records of correspondence
16. Comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College
17. Perform any other duties that may be assigned by the President

Qualifications

Required Knowledge, Skills, and Abilities:

1. Proficient use of s readsheets, databases, and word processing using such software as Microsoft Word, Excel, PowerPoint, Publisher, etc. isrequired
2. Excellent keyboarding skills
3. Excellent oral and written communication skills with proficiency in the English language
4. Ability to compose and prepare accurate reports, records, and correspondence
5. Demonstrated skill in the organization and analysis of data
6. Understanding of the mission and goals of Northeast Alabama Community College and the Alabama Community College System

Minimum Required Education, Training and/or Experience: An Associates degree in office administration or related field from a regionally accredited institution isrequired

Application Procedures/Additional Information

IMPORTANT!!! - Read all of the following information very carefully before you submit an application.Do not submit an application until you have all required application materials uploaded to NEOED. Do not send transcripts or letters of recommendation to the NACC Human Resources or Registrar's Offices. These must be uploaded by the applicant as part of his or her application.

To have a complete application, applicants must complete the online application form and submit the following documents on the "Attachments" screen of the online application.It is the applicant's responsibility to ensure that the requirements are met.

1. A completed online application form

2. A current rsum

3. A separate transcript fromeachCollege attended (This meansallof them, even if the credit shows on another transcript and even if it is from a community, junior, or technical college) Note: To qualify, the transcript(s) must include your name and the name of the institution and confirm that the degree required for the position was conferred (date received). Make sure to ensure this information is included.

4. Two signed letters of recommendation that confirm experience, dated within one year of the application deadline. One must be from the applicant's current or former college instructor, supervisor, or employer. Each must have an actual signature or electronic signature. Typed signatures and typed cursive fonts are NOT accepted.

YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED ABOVE AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.

*APPLICATION AND INTERVIEW PROCESS:* All applications must be submitted through the NEOED system. Click on the green "Apply" button at the top of this announcement to create or access your NEOED account. All application materials must be uploaded by the applicant to his or her account, including transcripts, resumes, letters of recommendation, etc., according to what is listed in the application requirements section by the application deadline. Do not submit an application until you have all required application materials uploaded. Applications are only accepted through the NE