POSITION OVERVIEW:

The person hired for this position should have prior administrative experience, including but not limited to calendar management, meeting coordination, and preparation of executive-level presentations. This role involves working closely with the Executive Leadership team (XLT) and will be reporting directly to the HR/Office Manager. Seeking a detail-oriented, organized professional with the capacity to work independently while contributing to the team’s success.

DETAILED LIST OF JOB DUTIES AND RESPONSIBILITIES:

• Provide administrative support to ensure the efficient operations.

• Create PowerPoint presentations with precision and attention to detail.

• Document and maintain records of weekly meeting minutes and action items. Distribute minutes in a timely manner and upload documents after approval.

• Coordinate meetings between the Executive Leadership Team (XLT) and business partners.

• Strong analytical, interpersonal, and written/verbal communication skills.

• Maintain accurate meeting attendee lists, meeting dates and calendar invites.

• Provide calendar management to XLT as requested.

• Maintain a positive approach and the ability to remain calm under pressure

• Ability to work efficiently as an individual contributor.

• Develop effective relationships with team members, vendors, and key stakeholders.

• Maintain Distribution Lists and meeting invite lists.

• Enter Facilities and IT Helpdesk tickets and follow up until completion.

• Submit JIRA tickets for new hires.

• Crosstrain and serve as backup to HR/administrative team members as needed.

• Proactively reach out to Supervisor to seek additional work.

• Other responsibilities as assigned.

• Must be local to the area and able to commute to the Quincy office as required.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree or equivalent.

• Prior administrative or project coordination experience.

• Ability to assess priorities and remain flexible to meet the team’s needs.

• Comfortable speaking during team meetings as needed.

• Follow both verbal and written instructions and ask questions whenever needed.

• Excellent interpersonal skills necessary to interact effectively with the team and key stakeholders

• Ability to maintain accurate records and files.

• Capable of meeting deadlines and managing emergencies or issue resolution.

• Understanding of when to escalate issues to supervisor for assistance and resolution.

• Demonstrated ability to work independently, as well as within cross-functional teams, Providing relevant administrative services.

• Team player with a positive attitude and good sense of humor

• Expert in use of SharePoint, Visio, Adobe, JIRA and MS Office Suite – EXCEL, OUTLOOK, POWERPOINT

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.