FDC-ADMINISTRATIVE ASSISTANT III -70003055-REGION 1 OFFICE - QUINCY ANNEX

Date: Nov 8, 2024

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Requisition No: 840794

Agency: Department of Corrections

Working Title: FDC-ADMINISTRATIVE ASSISTANT III -70003055-REGION 1 OFFICE - QUINCY ANNEX

Pay Plan: Career Service

Position Number: 70003055

Salary: $41,097.16 - $43,260.36 Annual Range

Posting Closing Date: 11/15/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

OPEN COMPETITIVE ADVERTISEMENT

Administrative Assistant III – 70003055

This advertisement is for a Career Service position located at Region 1 Office Quincy, FL.

Salary: $41,097.16 – $43,260.36 Annual Range

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

• Serves as personal assistant to the Regional Director. Performs a variety of complex secretarial, administrative and overall managerial duties. Serves as liaison between the Regional Director and his immediate staff. Responds to inquiries from various parties, including private citizens, department officials, court officials, and elected officials on department procedures, policies and general information. Keeps administrative support staff appraised of correspondence, procedures, quality and concerns of the Regional Director and the Department Secretary. Cultivates a positive organizational public image with regard to all assigned duties and responsibilities. Displays an awareness of liaison role and organizational protocol in dealings with all contacts.

• Prepares correspondence for the Regional Director’s signature. Remains current and knowledgeable of office automation hardware and software and incorporates this into an efficient office management operation. Establishes, maintains and manages a comprehensive system of office files which provide ready access to required documents, either in hard copy or electronic files.

• Receives and handles all incoming mail and packages to the Regional Director’s Office. Routes all mail not requiring the personal attention of the Regional Director to the appropriate staff. Prepares draft letters of acknowledgement of draft responses to subject matter requiring notification or distribution of information for review and approval of the Regional Director.

• Receives incoming calls for the Regional Director; provides immediate responses on behalf of the Regional Director on routine issues; directs other calls to the Regional Director or his absence maintains a “call-back” notification.

• Researches and prepares reports for the Regional Director’s review as well as for use at conferences and staff meetings.

• Assists in coordinating and preparing for regional staff meeting.

• Coordinates appointments, makes travel arrangements and completes expense vouchers.

• Informs and assists Regional staff on proper procedures, programs and policies. This is done through meetings, as well as telephone and written communication. Coordinates the use of conference space.

• Receives, logs, and distributes all central office procedures and rules.

• Serves as Litigation Coordinator and Forms Control Liaison for the Regional Office.

• Routes paperwork to the Service Center on such issues as Monthly Vehicle Logs, Attendance ad Leave Reports, Travel Vouchers, State Purchasing Card charges, and OIT forms for Wardens as well as Regional Staff.

  BENEFITS:

• Paid vacation, sick leave, and holidays.

• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.

• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.

• Tuition-Free college courses.

• Retirement Plans with the Florida Retirement System:

• Pension Plan (Traditional Retirement Pension Plan)

• Investment Plan (401(K)-Type Retirement Plan)

• Deferred Retirement Option Program (Drop)

• Deferred Compensation

• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

  REQUIRED QUALIFICATIONS:

• High School Diploma or its equivalent.

• Seven (7) years of secretarial/clerical experience.

  Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

QUINCY, FL, US, 32351 QUINCY, FL, US, 32353

Nearest Major Market:Tallahassee