Senior Manager – Operating Budgets Commuter Rails

Job ID: 7803

Business Unit: MTA Headquarters

Location: Queens, NY, United States

Regular/Temporary: Regular

Department: Mgmt and Budget Commuter Rail

Date Posted: Jun 21, 2024

Description

JOB TITLE : Senior Manager – Operating Budgets Commuter Rails

SALARY RANGE : $115,107.37 - $124,724.19

HAY POINTS : 702

DEPT/DIV : Management & Budget

SUPERVISOR : Deputy Director Commuter Rail

LOCATION : 144-41 94th street, Jamaica, NY 11435

HOURS OF WORK : 8 :00 am - 4:00 pm (8 hours/day)

DEADLINE :

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

SUMMARY :

This position is responsible for all aspects of financial management for various departments within the agency. This includes the preparation of agency budget and multi-year Financial Plan along with monthly variance analysis for both payroll and non-payroll expenses.

This position will work closely with departments to ensure that the operating budget meets the operational requirements of the department. This effort includes the review and validation of comprehensive forecasts that incorporate current year expenditure trends, updates to various operating plans, assessments of capital project and management impacts on operating expenses, and other adjustments developed through on-going cost review and analysis.

In-depth understanding of department operational requirements is essential to perform the tasks of the position. Efforts include analysis of headcount to assure the budgeted department headcount meets operational requirements, cost-sharing agreements, budget reduction monitoring/analysis, inventory and material monitoring, overtime reporting, employee availability, non-payroll contract tracking, etc.

The position may also be responsible for agency-wide reporting related to headcount, material/inventory usage, overtime, employee availability, etc.

RESPONSIBILITIES :

• Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.

• Direct the development of the Financial Plan for various departments within the agency. This requires a review and understanding of new need requests from each department and ensures that resources are closely aligned to operational needs. Individual will need a solid understanding of operational needs and will be able to make recommendations to Senior Management regarding the priority level of specific initiatives. The Financial Plan is two to three times a year and requires significant effort under tight deadlines. The planning process for future Financial Plans is on-going.

• Review monthly variance expense analysis for each department and provide summary level explanations to Senior Management. This information will also be used for preparation of the Committee Book that is distributed to the MTA Board.

• Provide direction and oversight too staff in completing the monthly, quarterly and year-end analysis of operating department expenses and other related budget analysis that guide Senior Management in reviewing fiscal accountability at all levels and in alternative uses of available resources. Analyze cost control and cost reduction initiatives to achieve budget balance. Will perform the function and responsibilities of the Senior Manager Infrastructure Budget and Operating Impacts (Level 4 group lead) in the Level 4’s absence

• Direct and oversee required agency-wide reports such as headcount, overtime, material/inventory usage, employee availability, cash, etc.

• Manage a staff, including motivation and career development for subordinates. Create a safe, productive environment that respects individual differences and enables employees to develop and contribute to their full potential. Select, develop, and motivate others.

• Other duties as assigned.

  KNOWLEDGE, SKILLS, AND ABILITIES

• Professional, related, recent experience in positions with increase responsibility within budget/accounting/cost control.

• Knowledge of general accounting and financial reporting.

• Personal PC computer experience (Excel, Word, PowerPoint).

• Effective business writing skills (ability to focus on audience information needs, be concise and direct in language) and effective verbal communication skills (ability to interface with all levels of management).

• Ability to ascertain critical operational and functional issues and prioritize analysis accordingly.

• Ability to seek out, sort and compile data into useful information formats.

• Strong interpersonal skills with the ability to influence other department’s commitment to providing timely and accurate data and updates.

• Knowledge of PeopleSoft and or Hyperion Financial Management System.

  EDUCATION AND EXPERIENCE :

  REQUIRED

• • Bachelor’s degree (preferably in finance, business, or business administration). An equivalent combination of education and experience may be considered in lieu of a degree.

• Minimum of 10 years of financial analyses and/or budget development. A Master’s degree in a related field can substitute for two years of experience.

• Minimum of 3 years of supervisory experience managing a function and/or staff.

  PREFERRED

• Master’s degree in a related field.

• At least 3 years in a managerial and/or leadership role.

• Prior experience working in a large, multi-faceted, fast-paced organization or governmental body.

• Familiarity with the MTA’s policies and procedures.

• Familiarity with the MTA’s collective bargaining procedures.

  OTHER INFORMATION:

  Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

  Equal Employment Opportunity

  MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

  The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.