Office Asst 3 / Receptionist  Hours:  11:30 to 5:00 M-F

The job of Office Asst 3 / Receptionist is done for the purpose/s of greeting and directing visitors, responding to inquiries from staff and individuals visiting or calling the site; answering and redirecting phone calls; taking and delivering messages; providing requested information and/or referral to other parties; sorting mail; and, when time permits, providing general clerical support to site administrators.

This job reports to the HR Executive Assistant

Essential Functions:

Acts as first point of contact (e.g. police, fire, bomb threats, etc.) for the purpose of disseminating information quickly and responsively to all appropriate personnel.

Answers telephone calls for the purpose of responding to inquiries, transferring calls, and/or taking messages.

Communicates with a variety of people (e.g. site and district administration, teachers, coaches school personnel, visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries, obtaining information, and/or directing individuals to the appropriate resource.

Greets the public, students, and staff for the purpose of providing a welcoming and organized office atmosphere.

Maintains reception area (e.g. stocking with necessary materials such as job applications, newsletters, event calendars, etc.) for the purpose of providing resource information to visitors and ensuring the work area is neat and inviting.

Maintains building information (e.g. use schedules, staff directories, emergency contacts, student locker assignments, etc.) for the purpose of providing reference information.

Oversees the distribution of mail/packages to staff (e.g. daily UPS, DSL, USPS letters, etc.) for the purpose of ensuring delivery to appropriate personnel.

Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, maintaining postage meter, bulk mailings, calculating postage costs, shipping packages, taking pictures of new employees, fingerprinting new employees, etc.) for the purpose of supporting office operations.

Processes documents and materials (e.g. volunteers, new employee orientation, etc)

Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.