Overview

HarperCollins Publishers is seeking an Administrative Assistant for the contracts team. In this role you will be responsible for updating and verifying author contract data in Biblio, and collecting financial, compliance and other information from authors. A successful applicant will thrive in a fast-paced environment, have a strong eye for detail, excellent organization skills, and be able to juggle many different tasks.

Responsibilities

• Verify author contract information against existing Biblio data and update Biblio as appropriate; process change requests in Biblio and distribute throughout company as appropriate

• Upload and tag author contracts into Harper’s digital contract search and retrieval system

• Registration of copyrights

• Work with editorial, finance and other groups to answer questions about author agreements

• Obtain and process tax, payment, Estate and other documents from authors

• Review author and vendor compliance questionnaires

• Other tasks as needed to maintain author data systems

Qualifications

• 4-year college degree or equivalent work experience

• Must have minimum 2 years of work experience assisting someone in a management position

• Excellent communication skills to interact with internal managers and outside agents and authors

• Knowledge of Biblio or Docushare helpful

• Strong organizational skills and attention to detail

• Ability to exercise professionalism, poise and tact in all verbal and written correspondence

• Strong time management skills

• Ability to set priorities under pressure

• Willingness to take initiative and to complete projects under general supervision

• Proficient knowledge of MS Office and MS Excel

• Good judgment and practicality

HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred .

The salary for this position is $45,000-50,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

HarperCollins Publishers is an equal opportunity employer.

Job Locations US-NJ-Princeton

Category Legal & Contracts