Description

Summary:

Perform a wide variety of administrative and secretarial duties for the Executive and regularly requiring independent judgment and discretion. Interface successfully with all levels of Nuvance Health�s diverse constituency including patients, patients� families, employees, Board of Directors and Medical Staff.

Responsibilities:

1. Coordinates all administrative communications to facilitate efficient operations. Maintains the Executive daily appointment calendar, makes travel and lodging arrangements as required.

2. Types correspondence accurately, such as letters, memorandums, minutes, presentations, reports, etc.in a timely manner. Composes letters/memos on a regular basis to external and internal parties regarding forwarded/requested information, and as required to complete assigned projects.

3. Completes/tracks check requests as required to ensure accurate/prompt payment, i.e., subscriptions, membership dues, conference registrations, etc.

4. Ensures that all correspondence, reports, Nuvance Health Board and Committee minutes are completed in a timely and accurate manner. Attends monthly Board of Directors meetings, takes minutes and ensures their accuracy and compliance with all regulatory agencies including Department of Health and Joint Commission.

5. Ensures appropriate phone coverage and provides back up coverage for others in department as needed. Directs patient complaints to appropriate staff member to ensure timely follow up and resolution of the problem.

6. Maintains appropriate departmental records and establishes departmental filing systems to ensure the expeditious retrieval of information. Maintains organized files of all corporate documents, By-Laws and Board Minutes for Health Quest.

7. Completes and maintains time sheets and attendance records bi-weekly for self and Senior Management Team. Contacts purchasing or vendor promptly the repair of office equipment. Tracks all travel, seminar, entertainment, lodging and meal expense.

8. Maintains proper levels of office supply inventories and maintenance of office areas and copiers to allow staff to complete assigned responsibilities. Monitors office supplies on a regular basis to ensure adequacy of inventory.

9. Schedules and effectively coordinates business engagements (lunches, retreats, parties). Maintains calendar to reflect organized, accurate schedule.

Education: ASSOCIATE'S LVL DGRE

Other Information:

Required: Associates Degree or equivalent experience. Microsoft Word, Excel, Outlook, and Power Point. Requires 5+ years experience supporting Senior Level Management. Maintain confidentiality. Strong written and verbal communication, and organizational skills.

Working Conditions:

Manual: significant manual skills/motor coord & finger dexterity

Occupational: Little or no potential for occupational risk

Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force

Physical Environment: Generally pleasant working conditions

Company: Nuvance Health

Org Unit: 1824

Department: Supply Chain Admin

Exempt: No

Salary Range: $24.92 - $46.28 Hourly

We are an equal opportunity employer

Qualified applicants are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other classification protected under applicable Federal, State or Local law.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation or our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to ensure that you are considered for current or future opportunities.