Job Title: Payroll SpecialistJob Description

We are seeking a dedicated Payroll Specialist to join our team. The ideal candidate will be responsible for managing bi-weekly payroll processes, handling benefit reconciliations, and ensuring compliance with prevailing wage standards. This role requires a proactive individual who can take ownership of payroll functions and stay informed about legislative changes affecting payroll in multiple states.

Responsibilities

• Manage bi-weekly payroll using ADP Workforce Now.

• Reconcile monthly benefit invoices.

• Handle prevailing wage, intents & affidavits, and certified payroll.

• Support various HR and payroll functions as needed.

• Complete quarterly calculations of Workers Comp premiums.

• Prepare OSHA 300 & 300 A reports quarterly and annually for all locations.

• Process new hires and terminations.

• Maintain all payroll information in ADP.

• Take ownership of payroll functions and ensure accuracy.

• Stay updated on new payroll-related legislation and inform HR and managers.

Essential Skills

• 2+ years of hourly payroll experience.

• Experience with multi-state payroll (WA, OR, ID, AK).

• Proficiency with ADP (any version; Workforce Now preferred).

• Knowledge of prevailing wage requirements.

Additional Skills & Qualifications

• Certified payroll experience.

• Exposure to intents & affidavits.

• Experience with benefit deductions.

• Salaried payroll experience.

• Dependable and reliable with a strong work ethic.

• Comfortable working 100% in-office in a blue-collar environment.

• Good personality, easy to get along with, and not high maintenance.

Work Environment

The role is 100% in-office located near Lloyd Center, with an 8-hour shift between 7 AM and 5 PM. You have the flexibility to start early and leave early if preferred. The work environment is blue-collar, family-oriented, and promotes team bonding through potlucks, cookouts, and company outings. Employees are appreciated and rewarded with bonuses, raises, and regular company events. Benefits include medical, vision, dental, and life insurance, 2 weeks of vacation, 66 hours of sick time per year, a day off for your birthday, 6 paid holidays, and 401k matching (5% employee, 4% employer).

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.