Summary The incumbent serves as a major advisor and Executive Assistant to the Health Care System Deputy Director at the VA Portland Health Care System (VAPORHCS). In partnership with Division Leaders, the incumbent is responsible for the overall daily operation and long term management of the Health Care System Deputy Director's Strategic Business Unit. Responsibilities The incumbent independently identifies and collects necessary data, including legislative and program data and interviews with senior management, program officials, Veterans, employees, and supervisors; assembles and assesses information gathered; formulates findings, conclusions, and recommendations; presents results in written and oral form. Assists the Deputy Medical Center Director with complicated assignments especially in regards to analysis and support during medical center integration planning. The incumbent is involved at all levels and provides input to and makes decisions that impact VAPORHCS and VISN 20 Network matters. Serves as the Program Manager for the Veterans Family Advisory Board (VFAB) Program, ensuring the program meets the required standards, guidelines and/or criteria. Keeps the Deputy Director informed of program/policy changes, developments, and/or proposals impacting the facility's VFAB program. He/she proactively works with various groups, committees, and sub-committees to identify needs and initiate, develop and execute projects. The incumbent conducts special studies on manpower, space, and equipment utilization to facilitate resource management decision-making by Executive Leadership. Provides staff support in human resources, equipment, and space planning process and performs administrative functions for staff programs. The incumbent works with adjustments in allocations during the year, consults in preparation of monthly reports, and handles other day to day operations; maintains program requirements and validation criteria for assigned organizations and prompts staff members to participate in cyclic or special evaluations. The incumbent plans and accomplishes special projects, advises top managers on major office issues; leads, conducts and participates in complex management studies and reviews, particularly those with wide or significant effect upon the health care system's organizational structure, policies, processes, operations, fiscal control and economy; and those where the boundaries of the studies may be broad and may affect the health care system's affiliated institutions and relationships with the Veterans Service Organizations. The incumbent selects qualitative and quantitative methodologies appropriate to the subject under examination and organizes and leads integrated process teams throughout the organization to create process flow charts, recommendations, identification of training opportunities and other requirements that may arise. Work Schedule: Monday - Friday; 7:30 AM - 4:00 PM Position Description Title/PD#: Health System Specialist (Executive Assistant to the Deputy Director)/PD21510-0 Physical Requirements: No special physical demands are involved except the ability to work under pressure, tight time deadlines, and rapidly changing priorities - The work requires substantial walking throughout the VAPORHCS. The incumbent may work irregular hours. Travel may be required. Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement,. GS-12 grade level: One year of specialized experience (equivalent to the GS-11 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Examples of specialized experience would typically include but not limited to: Develops and coordinates internal review systems to assure that both clinical and administrative activities are in compliance with agency, accrediting, regulatory requirements, and resource sharing organizations and contracts. Plans and accomplishes projects and performs staff support work in short and long range planning efforts. Supports executive leadership responsible for planning, organizing, developing, directing, and evaluating operations. Analyzes data, identifies trends and concerns of issues and brings to leaderships attention, those areas where possible discrepancies exist. Works with adjustments in allocations during the year, consults in preparation of monthly reports, and handles other day to day operations. There is no educational substitution for the GS-12 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.