This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1171807

Overview: The Procurement Specialist/Bookkeeper performs general accounting, payroll functions, accounts receivable, accounts payable, and internal auditing procedures. Includes procurement, bidding, ordering, and assisting with assembly of tool orders for subsidiary Draf Industries, Inc. May also include restricted fund accounting.

Job Duties:

1. Maintain general ledger to include the preparation of journal entries, coding of invoices, accounts analysis and reconciliation, closing books monthly, and setting up new accounts.
2. Perform bank reconciliation monthly, verify all deposits.
3. Maintain payroll to include processing all bi-weekly payroll records with data from timesheets, expense reports, mileage, bonuses, hazard pay etc., resulting in accurate employee compensation.
4. Act as the main point-of-contact for the payroll vendor.
5. Monitor accounts receivables collection, reconcile customers accounts, and the recording of sales.
6. Perform all accounts payable duties, including verifying all invoices for payments and ensuring expenditures are charged to the appropriate accounts, in an accurate and timely manner.
7. Assist the Finance Director with annual external audit.
8. Work closely with Donor Relations Manager to reconcile monthly donations in an accurate and timely manner.
9. Maintain records of all financial documents, with the appropriate supporting material, as required by document retention regulations. Update records as necessary.
10. Assist with Low Vision Center purchases and sales.
11. Track physical inventory and petty cash procedures.
12. Order and maintain appropriate stock of office supplies as well as order non-stock items.
13. Track and remit all Sales Taxes due to the State in a timely manner.
14. Participate in the overall order cycle for subsidiary Draf Industries, Inc.
    1. Includes getting quotes from vendors and machine shops.
    2. Making quotes to customers including distributors and the government.
    3. Ordering parts, either marking or having parts marked.
    4. Arranging for finishing of parts.
    5. Assembly, labeling, and shipping of final parts.
    6. Invoicing customers.
15. Adhere to all The Iris Network safety policies and procedures.
16. Other duties as assigned.

Requirements:

• Associates degree in Accounting or Business Administration, OR equivalent job experience.
• Proficiency in Microsoft Excel.
• Experience with Paychex system, a plus.
• Experience with QuickBooks (desktop) system, required.
• Experience with QuickBooks (online), preferred.
• Experience with Microsoft Office, a must.
• A willingness to learn, a must.
• Access to reliable transportation.
• Access to internet and ability to work from home, a plus.
• Experience with government contracts and government sales.
• Must be able to lift 35-50lbs on a regular basis.
• Willingness to learn metal marking machine and other shipping equipment.

The Iris Network is an equal opportunity employer. It is the policy of The Iris Network to provide equal employment opportunities to all candidates for employment regardless of age, race, sex, color, religion, national origin, disability, sexual orientation, gender identity, genetic information, veteran status or any other protected status.