*Principal's Secretary*

*Internal PPS PAEOP applicants Grade I or New Hires will be employed through Edustaff*

*Central Middle School*

*2024-25 School Year starting in late November/early December*

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*Job Summary:*  Provides administrative support for the Middle School Principal.

 *Essential Duties and Responsibilities:*

• Greet and assist the general public, parents, teacher and students.
• Answer multi-line phone system: direct calls and delivers messages to proper personnel/location.
• Acts as lead secretary for the building.  May oversee duties of other secretarial personnel.
• Manages office communications in person by greeting and assisting the general public, parents, teacher and students; by phone taking and delivering messages for staff and students, and by fax and email to parent teacher and liaison officer.
• Processes purchase orders and requisitions for supplies, services and repairs. Verify receipt of orders and process for payment. Resolve problems and reconcile credit card statements.
• Performs bookkeeping duties such as balancing internal accounts, preparing budget reports, banking and deposits of petty cash. Disburses, maintains, and audits the school accounts, including teacher supplies.
• Schedule substitute teachers, completes required forms, and completes absence reports.
• Assists with in-house publications.
• Maintains and organizes office filing system and maintains master calendar of school events.
• Monitors internal accounts, makes deposits, prepares budget transfers and monitors credit card.
• Coordinates parent teacher conferences twice yearly.
• Assists as a member of the Crisis Team and updates procedures for all students and substitutes.
• Plans and purchase food items for staff meetings such as Professional Development and Grade Level meetings.
• Responsible for ordering, filling and depositing monies for school vending machines.
• Maintains MIOSHA and employee accident reports.
• Performs other duties as assigned.
• Regular and consistent attendance.
• Must have knowledge of and comply with the policies and procedures contained in the Portage Public Schools Employee Handbook.

The above duties and responsibilities are intended to be representative of the nature of the work by this positi