OPS ADMINISTRATIVE ASSISTANT I - 37971312

Date: Nov 26, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 841783

Agency: Environmental Protection

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 37971312

Pay Plan: Temp

Position Number: 37971312

Salary: $15 per hour

Posting Closing Date: 12/08/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

OPS ADMINISTRATIVE ASSISTANT

State of Florida

Department of Environmental Protection

Anticipated Vacancy

40 hours per week

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.

The Work You Will Do:

OPS Administrative Assistant (37971312) Charlotte Harbor Preserve State Park 12301 Burnt Store Road Punta Gorda, FL 33935 Supervisor: Nikki Ross, Park Manager, 941-575-5816

An opportunity for a self-motivated, hard-working individual to support the park in administration and visitor services as an OPS Administrative Assistant at Charlotte Harbor Preserve State Park located in Punta Gorda FL.

The Difference You Will Make:

Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Comprised of 42,000 acres and protecting 70 miles of shoreline along Charlotte Harbor, this park offers hiking, fishing, paddling and wildlife observation in the park’s many natural communities, including mangrove forest, marshes, scrub habitats and pine flatwoods. The Charlotte Harbor Environmental Center offers a visitor center, environmental education programs, interpretive guided hikes and information to six miles of marked trails. Some of the areas are remote and primitive wilderness

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees include:

Participation in state group insurance (must meet eligibility requirements*). For more information consult with People First at 877-562-7287 or visit: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

• Participation in the Florida Deferred Compensation Plan (457b). For additional information and online enrollment visit MyFloridaDeferredComp.com (https://www.myfloridacfo.com/DeferredComp/)

• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please visit Social Security Alternative Plan (CorebridgeFinancial.com) (https://opsfl.aigrs.com/plan-details/social-security-alternative-plan)

• Flexible Spending Accounts;

  For a more benefits information, visit www.mybenefits.myflorida.com .

  *Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

  Pay:

  $15 per hour

  Your Specific Responsibilities:

  Assists Park Manager in planning, coordinating, and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and implementation of policies and procedures to implement department guidelines, daily, weekly and monthly reports. Processes invoices, MFMP requisitions and purchasing card (p-card) transactions and other related items pertaining to the office administration for payment. Manage SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database and future tracking systems. Act as Office Manager for office operations and insure smooth operation of office procedures.

  Researches and arranges for purchasing of goods and services. Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing. Ensures that all transactions adhere to the State’s purchasing guidelines.

  Trains and assists OPS and FTE employees for park business system, fiscal compliance, and revenue reporting.

  Receives and routes mail. Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion. Answers telephone, visitor questions, and delivers messages

  Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing in adherence to department retention schedule. Maintains personnel files.

  Performs other related duties as required.

  OTHER–Performs other related duties as required.

  Required Knowledge, Skills, and Abilities:

  Ability to follow verbal and written instructions/directions.

  Ability to communicate effectively, verbally and in writing.

  Ability to prepare and maintain financial records.

  Ability to maintain files and filing systems.

  Ability to solve complex problems.

  Ability to operate radio equipment.

  Ability to interact with visitor inquiries in a tactful and courteous manner.

  Ability to understand and apply rules, directives, policies, laws and regulations.

  Ability to prepare reports.

  Ability to work independently with minimum supervision.

  Ability to establish and maintain effective working relationships with others.

  Ability to work rotating shifts, including nights, holidays, and weekends.

  Ability to maintain a valid Florida Driver’s License.

  Ability to satisfactorily complete background and fingerprint check

  Skill in personal computer operation

  Skill in operating general office equipment

  Skill in use of database and word processing software

  Knowledge of good public relations.

  Knowledge of basic arithmetic.

  Knowledge of administrative principles and practices.

  Knowledge of basic accounting.

  Minimum Qualifications:

  Valid Driver’s license.

  Position of Special Trust:

  This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency

  DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

  HR_VeteransPreference@dep.state.fl.us

  HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

PORT CHARLOTTE, FL, US, 33948 PORT CHARLOTTE, FL, US, 33952 PORT CHARLOTTE, FL, US, 33953 PORT CHARLOTTE, FL, US, 33954 PORT CHARLOTTE, FL, US, 33980 PUNTA GORDA, FL, US, 33950 PUNTA GORDA, FL, US, 33955 PUNTA GORDA, FL, US, 33982

Nearest Major Market:Fort Myers