Reference #: 2022091 The Integrated Innovation Institute (III) at Carnegie Mellon University breaks down the silos that impede innovation. We believe that by uniting the disciplines of engineering, design, and business, we can build impactful solutions that create value for real people.

We are currently searching for a talented Administrative Coordinator to join the III at the Pittsburgh campus. This position provides professional support for the iii across the Pittsburgh and Silicon Valley (SV) campuses. A qualified candidate will have previous experience in administrative support, preferably within higher education. The iii is looking for a candidate who will bring a collaborative spirit to our team, along with strong interpersonal, communication and technological skills.

Core responsibilities include:

Administrative Support

Responsible for the day-to-day administrative support for the iii staff, faculty, and students.

Acting as first point of contact for students and visitors, triages questions and general requests, and serves as a liaison between the iii, other departments, and external contacts.

Supporting department-level calendars and coordinates team-wide meetings.

Financials

Processing expense reports, purchase orders, and supply orders for iii faculty/staff and students.

Serving as liaison between iii staff/faculty, external suppliers/vendors, and University Contracts Office.

Supporting all course ordering requests - food or course supplies.

Student Worker Support

Posting jobs to recruit student workers and manages student employment transactions.

Onboarding student workers and serves as resource for any questions or concerns regarding student employment with the iii.

General Duties

Additional course support or resources for faculty, when needed.

Supporting iii special events and projects throughout the academic year.

Sending and receiving mail and packages on behalf of the department and iii staff/faculty.

Team-oriented individual with a collaborative spirit; including interaction with faculty and staff at SV campus.

Additional responsibilities as assigned.

Workday Responsibilities

Providing general office management: setting up and maintaining complex filing systems, initiating, and processing purchase orders for office equipment and supplies, paying bills, etc.

Providing clerical/secretarial support for the program/project area.

Coordinating various clerical aspects of programs or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, commencement, lecture series, travel arrangements, etc.

Drafting correspondence, promotional materials, articles, reports, etc. concerning program/project area for supervisor's signature and/or approval.

Producing and assembling regular reports and summaries.

Providing in-depth information to faculty, staff, students, outside associates, and the public concerning particular programs and projects.

Serving as initial contact and liaison, providing information/coordination via phone or in person for funding agencies or other outside associations. Provides general information regarding research and non-research contracts.

Providing general information regarding undergraduate and graduate programs such as, advisors, admissions process, faculty contacts, required courses, etc.

Preparing agendas, assembles data, sets up and coordinates arrangements for meetings, conferences, workshops, etc. Takes and distributes minutes. Gathers data and produces statistical and narrative reports for meetings.

Serving as liaison with various campus departments including physical plant to insure building maintenance, work orders completion, etc. or Property Management to tag, track, etc. department equipment.

Other duties as assigned.

Flexibility, excellence, and passion are vital qualities within Carnegie Mellon. Inclusion, collaboration, an cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

Excellent interpersonal skills

Strong organization and planning skills

Strong Problem-solving and reasoning skills

Qualifications:

HS diploma or GED

3-5 years of administrative support experience

Higher education experience

Requirements:

Successful background check

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insuranceto an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

LocationPittsburgh, PA Job FunctionAdministrative Support and Coordination Position TypeStaff - Regular Full Time/Part timeFull time Pay BasisHourly More Information:

Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

Click here to view a listing of employee benefits

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

Statement of Assurance

Carnegie Mellon University considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.