Reference #: R4157 Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we're delivering reliable water and wastewater services to our communities. If you're looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!

About Essential Utilities

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.

Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.

We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.

Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.

Are you looking for a fantastic career at Aqua America? We have a great opportunity for an Administrative Assistant II. This position will process financial transactions for procurement and payment of services, support management with general office administrative assistant duties, and provide support with meetings, calendar management, and presentations.

ESSENTIAL DUTIES: Oversees general office coordination. Maintains assigned managers' calendar coordinating workflow and meetings. Answers telephones, responds to callers, takes messages and/or transfers to the appropriate staff. Files and retrieves organizational documents, records, and reports. Coordinates and manages office services, e.g., housekeeping, copier maintenance, etc. Purchases and maintains office supplies and inventory. Prepares and processes purchase orders (PO), receives against open PO's, reviews open PO's and Received not Invoiced reports and follows up on lagging data, works with Accounts Payable to resolve issues, including vendor non-payment concerns. Supports Capital Program by providing financial information to managers and funding substitution forms. Coordinates, organizes, and supports group meetings logistics. Support managers with inventory control program Prepare Microsoft PowerPoint slides and organize decks with minimal guidance of format, graphic creation, and version control. Creates and modifies documents, reports, memos, and letters using Microsoft Applications. Conducts research, compiles data, and prepares papers for management as requested. Performs other duties as assigned, responsibilities in the office can change and tasks must be completed to operate the business effectively.

QUALIFICATIONS: High School Diploma or GED; Additional higher education preferred. A minimum of 5 years' experience in general office responsibilities and procedures.

KNOWLEDGE, SKILLS, AND ABILITIES: Strong customer service skills Excellent organizational skills and attention to detail Proficiency in Microsoft applications-Word PowerPoint and Excel Experience in working with commercial financial software. Good writing, analytical and problem-solving skills Ability to communicate effectively. Ability to operate standard office equipment, including but not limited to, computers, telephone systems, shipping processes. Ability to work well under pressure. Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment. A team player able to work effectively in a team fostered multi-tasking environmen .

Aqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Aqua is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012). To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: Family members cannot result in a supervisor/subordinate reporting relationship Family members cannot work in the same department.

Aqua America, Inc. is an Equal Opportunity / Affirmative Action employer.  Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.