Job Description

Proactively organizing and maintaining complex calendars using an elevated level of tact and integrity, including scheduling meetings and conference calls across different time zones internationally so that everything is arranged and organized well in advance.

Managing the logistics of key meetings, including room reservations, catering (if needed), production of meeting materials, assisting with meeting notes and agendas, etc.

Serve as the Leader EA, collaborating with the other team EAs, prioritizing and executing on the organizations meetings, town halls, team events and general priorities and other activities to maintain or boost team culture and engagement.

Assisting the VP and VPs Chief of Staff in gathering and compiling information and coordinating logistics for global town hall meetings.

Coordinating domestic and international travel including air, lodging, transportation, visas, and other travel-related needs, consulting with other Amex offices for internal meetings and managing last minute changes with diplomacy and tact as required.

Processing monthly expense reports in Concur.

Assisting in device refresh, replacements and returns for the team (laptops/phones).

Ordering supplies and/or peripherals for the team.

Updating the team management roster, distribution lists, organizational charts, adding new team members/removing former ones to Slack channels, etc.

Submitting of vendor invoices in Ariba.

Assisting in gathering write-ups for new hires and previously promoted colleagues for the monthly organizational announcements.

Supporting ad hoc project work as directed and needed.

Providing coverage for other team EAs as needed.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

Must have a minimum of 5 years of executive office management and/or administrative experience.

Ability to multi-task with excellent attention to detail, well organized, work independently or with minimal direction and has a sense of urgency.

Experience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travel.

Tactful and discreet with a mature and professional attitude.

Hardworking, keen to learn and be challenged.

Advanced interpersonal skills and the ability to build relationships with all internal and external stakeholders including other EA (Executive Assistants) team members.

Proficient in utilizing and understanding all Amex internal systems, Microsoft systems, and Amex processes and policies, i.e., Online travel booking tool, HR systems, expense management systems, purchasing systems, intranet are helpful.

Demonstrate dedicated approach to problem solving with strong decision-making capabilities.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office Suite.

Flexible, proactive, resourceful, and efficient.

Handling of confidential and sensitive issues in an appropriate manner null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.