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Posted Job Title

Temporary Events Manager, Morris Arboretum & Gardens

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

The Morris Arboretum & Gardens of the University of Pennsylvania, located in Chestnut Hill, is hiring a part-time Event Manager to spearhead on-going and one-time public events. These ticketed (revenue-generating) and public (gate-driving) events will engage audiences while aligning with the Morris’s missions of engaging people with the natural world.

The Event Manager will be responsible for creating, planning, and managing events throughout the year. Coordinating events will entail handling event logistics, vendor agreements, staff coordination, interdepartmental communication, budgeting, and evaluation.

Job Description

Duties include:

• Devise, develop, plan, and execute ticketed (revenue-generating) and public (gate-driving) events that align with the Morris’ mission while generating revenue and/or visitation. Manage event logistics and budget.

• Act as on-site logistical event manager before, during and after events. Coordinate efforts of staff, volunteers, and external vendors.

• Evaluate events for effectiveness, efficiency, and budgetary impact. Recommend improvements and implement changes, as needed.

• Assist other departments with event planning and coordination for public-facing events, as needed.

• Ensure appropriate staff/volunteer coverage at events by collaborating and communicating with appropriate departments.

• Act as the main contact for internal and external stakeholders related to public events. Communicate and track event details. Coordinate activities with Marketing Department as appropriate.

• Perform additional duties as assigned.

The successful candidate will:

• Have at least 2-3 years of experience with all aspects of event planning, from concept to implementation. Ideally these will be public events at a cultural or nature-focused organization.

• Be able to communicate and interact effectively with internal stakeholders, external vendors, and the public.

• Be able to work a flexible schedule, including evenings and weekends, in order to act as the on-site manager during events.

• Have strong attention to detail - able to coordinate and attend to the many aspects of multiple events.

• Have a strong sense of humor. Able to laugh during stressful times or when things don’t go quite right.

This is a part-time (20 hours/week), year-round position that requires evening and weekend work.

Please include a cover letter with your application. You may upload it as an attachment along with your resume.

About Morris Arboretum & Gardens

Morris Arboretum & Gardens of the University of Pennsylvania inspires an understanding of the relationship between plants and people through education, research, and horticultural displays. Located in the Northwest section of Philadelphia, Morris Arboretum is a destination for plant enthusiasts and is home to a collection of over 13,000 woody plants. The Arboretum also hosts special and educational events, serving as a vital part of Penn and a hub for botany, horticulture, and urban forestry.

For more information about Morris Arboretum & Gardens, visit: http://www.morrisarboretum.org/

About the Division of Business Services

The Business Services Division (BSD) supports the individual and collective needs of the Penn community by promoting a hospitable, customer-friendly campus environment and providing mission-critical services and essential operations. BSD is dedicated to delivering high-quality service in a fiscally responsible manner. Currently, the Division focuses on three major initiatives:

• Revenue growth/retention through improved marketing efforts, extended services, and the development of new distribution channels.

• Driving productivity for the Division and its customers through the better use of technology.

• Enhancing service offerings through upgrades and expansions of facilities.​

For more information on BSD, visit: https://www.business-services.upenn.edu/

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Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Morris Arboretum

Pay Range

$7.25 - $24.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and

the pay range assigned to the job profile.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.