Description

We are offering a long-term contract employment opportunity for an Administrative Assistant in Philadelphia, Pennsylvania. The Administrative Assistant role is within the housing authority industry where you will be tasked with administrative coordination and support to ensure smooth operations.

What you get to do every single day:

• Ensure efficient and precise processing of requisitions and invoices post-approval.

• Manage and coordinate meetings, including maintaining calendars and setting appointments.

• Handle administrative tasks such as drafting memos, letters, and other correspondence.

• Liaise with executives and other partners, handling case escalations when necessary.

• Maintain accurate reports, schedules, and minutes of meetings.

• Ensure all incoming mail and emails are received and distributed appropriately.

• Oversee incoming calls, routing them to the appropriate contact points, and ensure timely completion of assigned tasks.

• Uphold the security and confidentiality of all records and information.

• Provide additional administrative support as needed, and work on special projects as assigned.

• Represent your supervisor in meetings when required.

Requirements

Other requirements for the Administrative Assistant position include and are not limited to:

• Proficiency in ADP - Financial Services is required.

• Experience with Banner Ads is essential.

• Familiarity with Cisco Webex Meetings is needed.

• Knowledge of Concur software is a must.

• Proficiency in using CRM systems is required.

• Experience with About Time software is vital.

• Ability to handle answering Inbound calls effectively.

• Understanding of budget processes is needed.

• Expertise in calendar management is essential.

• Excellent communication skills are required.

Interested candidates should reach out to Hayley Master at 215.568.4580 and reference Job #03720-0013191918

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .