Payroll & Benefits Specialist Perrysburg, OH 43551

Kwest Payroll & Benefits Specialist Position Description

Position: Payroll & Benefits Specialist

Report to: Payroll & Benefits Manager

Job Description Overview

The Payroll and Benefits Specialist will play a crucial role in managing the payroll and benefits processes for our diverse workforce, including both salaried and hourly team members. This position requires strong analytical skills, attention to detail, and the ability to handle confidential information with integrity. The successful candidate will collaborate with various departments to support our team members and ensure compliance with applicable laws and regulations.

Responsibilities

• Payroll Processing:

• Accurately process weekly payrolls for all team members, including regular, overtime, and time off.

• Verify timekeeping records and resolve any discrepancies.

• Ensure proper deductions for taxes, benefits, and other withholdings.

• Prepare and distribute payroll reports to management as needed.

• Benefits:

• Accurately setup and withhold benefit elections inside of payroll.

• Assist with setup during open enrollment periods.

• Create HSA accounts and ensure all account information is sent to team members.

• Reconcile benefit providers monthly invoices.

• Participate in benefit conversation with CFO and benefits team.

• Corporate Credit Card Management:

• Oversee credit card operations across Spectrum (Accounting Software), Expense Track (Expense Report System), and Corpay (Card Management System).

• Handle the creation, management, and deactivation of users and credit cards.

• Proactively monitor for fraudulent activities and initiate disputes as necessary.

• Import transactions into the accounting software monthly and ensure accurate expense reporting and account coding.

• Train new users on the system and provide support to address any issues or inquiries.

• Forward all transactions to the respective managers for review and approval.

• Manage and track late expense reports to ensure timely submission and compliance.

• Compliance and Reporting:

• Maintain compliance with federal, state, and local payroll and benefits regulations, including prevailing wage requirements.

• Prepare and file necessary payroll tax reports and documents.

• Assist with audits and provide documentation as requested.

• Generate and distribute annual tax forms (e.g., W-2, 1095-C) to team members.

• Team Member Support:

• Respond to team member inquiries regarding payroll, benefits, and corporate credit cards in a timely and professional manner.

• Provide guidance and support for payroll, benefits, and corporate credit card-related issues.

• Maintain team member records and ensure data accuracy in the HRIS system.

• Other duties as assigned.

  Requirements and Qualifications

• 2 years of experience in payroll processing, preferably in the construction industry.

• Strong knowledge of payroll and benefits regulations and compliance, including prevailing wage laws.

• Excellent attention to detail and strong analytical skills.

• Ability to handle confidential information with integrity and discretion.

• Strong communication and interpersonal skills.

• Ability to work independently and as part of a team in a fast-paced environment.

• Familiarity with construction industry practices and labor agreements is a plus.

  About Kwest Group

  At Kwest Group, we are driven by a clear mission: to lead the civil construction industry through an unwavering commitment to safety, quality, and customer service. As a 100% employee-owned company (ESOP), we empower our team members to take ownership of every project, fostering innovation and excellence from concept to completion. Central to our mission is a steadfast commitment to ensuring zero harm to every team member on every project. This commitment to zero harm is complemented by a comprehensive focus on total human health.

  Founded in 2003, Kwest Group has grown from its roots in Port Clinton, Ohio, to become a trusted partner across the United States and the Caribbean. Our journey is defined by building strong, lasting relationships with our clients, grounded in mutual trust, integrity, and a deep understanding of their unique needs.

  Other Duties

  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.

  EEO

Kwest Group maintains a policy of non-discrimination for all employees and applicants in every facet of the company’s operations. In compliance with federal and state laws, Kwest Group recruits, hires, trains, and promotes all qualified employees, in all job titles, without unlawful discrimination based on race, color, creed, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, citizenship, national origin, disability, veteran status or genetic information.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources atEmail: hr@kwestgroup.comEqual Opportunity Employer, including disabled and veterans.If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language:English (https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal) –Spanish (https://www.eeoc.gov/es/conozca-sus-derechos-la-discriminacion-en-el-lugar-de-trabajo-es-ilegal-0) –Arabic (https://www.eeoc.gov/ar/arf-hqwqk-altmyyz-fy-mkan-alml-ghyr-qanwny) -Chinese (https://www.eeoc.gov/zh-hans/lejienindequanli-zhichangqishishiweifade) English–Spanish (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement_spanish.pdf) –Chinese (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement_chinese.pdf) If you want to view the Pay Transparency Policy Statement, please click the link:English (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_English_unformattedESQA508c.pdf)

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