Job Title: Office AdministratorJob Description

Performs administrative functions in the areas of Contract Administration, Procurement and Payables, Inventory, Cross Area Support, Budgeting and Forecasting, Metrics, and Training and Support. More independent, but still requires supervision and work to be reviewed. The Field Office Administrator II is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance. The ability to learn quickly and thrive in a team environment are keys to success!

Responsibilities

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials

• Evaluates department needs, reviews vendor costs, discounts and contracts

• Reviews demand patterns, weeks of supply, safety stock, and inventory turnover to establish optimum holding costs

• Responds to standard requests from our internal/external customers in a timely and efficient manner

• Compiles reports, analysis, and drawings from data given from a variety of sources

• Monitors cost responsibility reports and works to correct discrepancies

• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership

• Handles fleet coordination, including vehicle orders, dealership communication, and repairs

• Handles PSM and WIMS data retention programs

• Makes recommendations to improve work processes across the Operating Area

• Manages United Way campaign and other charitable efforts for the local area

• Helps coordinate and attends community functions

• Participates in budgeting and forecasting working, including processing invoices, tracking purchasing orders for accruals, reviewing costs on variance report and making any necessary coding changes or deletions, reviewing budget and monthly costs with leadership and Budget Analyst, describing monthly expenses and variances, partnering with Coordinator of Maintenance and Supervisor, if applicable, to create annual budget (with support from Budget Analyst)

• Other duties as assigned

Essential Skills

• High school diploma or GED

• Minimum one (1) year experience in general office clerical/administrative support

• Strong MS Suite user experience (PPT, Excel, Word, Outlook)

• Proficient knowledge of Microsoft Office Application and PC skills

• Professional demeanor and strong interpersonal skills

• Quick learner who can work in a fast-paced team environment

• Strong teammate who can build collaborative and positive partnerships with others

Additional Skills & Qualifications

• Experience in fleet management, expense report submittals, procurement, budgeting, and forecasting

Work Environment

M-F 8am-4:30 or 8:30-5pm. Travel to San Antonio one day per week.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pearsall,TX.

Application Deadline

This position is anticipated to close on Feb 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.