Description

We are offering an exciting opportunity for an in-office EXECUTIVE ADMIN in Palmetto Bay, Florida. In this role, you will be supporting 2 C-suite executives with meeting and travel arrangements, contract reviews, expensing, and day-to-day updates.

Key Responsibilities

Executive Support:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for the CEO and COO.

• Prepare agendas, take minutes, and follow up on action items from meetings.

• Act as a gatekeeper, screening communications and prioritizing tasks appropriately.

• Draft, edit, and proofread correspondence, presentations, and reports.

Contract Review and Management:

• Assist in the review, tracking, and organization of contracts, ensuring compliance with organizational policies and legal requirements.

• Collaborate with legal counsel, vendors, and stakeholders to manage contract lifecycles.

• Maintain a centralized database of contracts, monitor key dates, and ensure timely renewals or terminations.

• Provide summaries and recommendations to the CEO and COO based on contract evaluations.

Administrative Support:

• Maintain accurate and confidential records and documentation.

• Coordinate special projects and initiatives as directed by the CEO and COO.

• Support event planning and preparation for board meetings and other organizational gatherings.

• Ensure timely submission of required reports, filings, and compliance documents.

Relationship Management:

• Liaise with internal departments, board members, and external stakeholders on behalf of the CEO and COO.

• Foster and maintain strong working relationships with key partners and donors.

EXPERIENCED EA's please apply and reach out to Stefanie Furniss 786-897-7903

Requirements

• Minimum of 3 years of experience as an Executive Assistant or Paralegal

• Familiarity with Bloomberg Terminal

• Strong communication written and verbal

• Experience in completing Accounting Functions

• Experience in Non-profit or government agencies preferred

• Excellent Donor/Client Relations

• Preference for any Netsuite or Oracle experience

• Preference on Bachelor's degree from accredited school

EXPERIENCED EA's please apply and reach out to Stefanie Furniss 786-897-7903

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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