Admin Assistant/ Commercial Event Coordinator

Owensboro, KY, USA Req #1267

Monday, August 12, 2024

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Boardwalk is a limited partnership operating in the midstream portion of the natural gas and natural gas liquids industry, providing transportation and storage services for our customers. Our 14,000 miles of pipeline and storage assets provide diverse market connectivity to producers and end-users who need reliable sources of natural gas for power generation, home heating or petrochemical feedstocks. We have the experience, knowledge, and flexibility to design service offerings and create system enhancements tailored to our customers’ needs throughout the 13 states in which we operate. As an organization focused on sustainability, we are committed to protecting the environment while delivering this energy source. This commitment is made to our customers, employees, and the communities in which we operate. We incorporate environmental stewardship, safety, and compliance into our day-to-day operations and seek to strengthen and support the communities we serve. Additional information about the company can be found online at www.bwpipelines.com .

We are currently looking for an Admin Assistant/ Commercial Event Coordinator for our Owensboro, KY office.

POSITION DESCRIPTION:

• Administrative Support:

• Enter and submit timesheets.

• Validate invoices for accuracy, prepare expense reports, and assist with budget preparation and monitoring.

• Maintain inventory of office supplies and order new promotional marketing materials including shirts, pens, notebooks, etc.

• Manage short-range planning schedules and make travel arrangements as requested.

• Schedule meetings and conference rooms.

• Maintain customer and vendor contact lists, as well as the event calendar.

• Handle typing, copying, maintaining departmental files, and preparing correspondence.

• Coordinate with the mail room as necessary to organize incoming and outgoing mail and packages.

• Duties to expand as business knowledge grows.

• Assist in the preparation of internal and external presentations and communications

• Event Planning and Coordination:

• Plan, coordinate, and execute a range of events, including corporate functions, conferences, and customer events.

• Manage and serve as Event Owner and Coordinator for the annual Customer Meeting in Nashville for approximately 300 attendees, including multi-day activities and events.

• Coordinate with vendors, plan customer activities, and organize receptions and dinners.

• Manage and push registration for the event.

• Work with hotel for room block and event room use.

• Develop schedules for various activities, select decor to match event themes, and collaborate with senior leadership to structure the event.

• Resolve any concerns of customer or employee guests related to the event or logistics.

• Flexible hours may be required, including evenings and weekends.

• Occasional travel to event locations may be necessary.

  REQUIRED SKILLS, KNOWLEDGE, AND EXPERIENCE:

• Excellent organizational and multitasking abilities.

• Strong attention to detail and the capacity to manage multiple responsibilities simultaneously.

• Proficiency in administrative tasks and event planning.

• Effective communication and interpersonal skills.

• Ability to coordinate with vendors and manage event logistics.

  PREFERRED SKILLS, KNOWLEDGE, AND EXPERIENCE:

• Proven experience in administrative support and event planning is preferred.

  REQUIRED EDUCATION:

• High school diploma or equivalent

  ADDITIONAL INFORMATION:

  Boardwalk Pipelines, LP maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hire.

  Boardwalk Pipelines, LP is an equal opportunity / affirmative action employer. All applicants will be considered for employment regardless of race, color, religion, age, sex, gender identity, national origin, veteran, or disability status.

Other details

• Job Family Admin Suppt

• Job Function Admin Suppt

• Pay Type Hourly

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• Owensboro, KY, USA